October 2021 Minutes
Minutes of the Parish Council Meeting of Tattershall with Thorpe Parish Council held on Tuesday 5th October 2021 at Tattershall Village Hall and remotely.
Councillors present were Mr Coulber, Mrs Harvey, Mr Leggate, Mr Edwards, Mr Langley, Mr Eldridge, Mrs Knowles, Mr Wadsworth, Mr Knowles, Mr Keeling, Mrs Dawson, D Cllr Mr Avison, Mr Foster plus clerk Mrs K Elliott and no members of the public.
7.15 pm
Public Forum: The Wi-Fi router was installed at the start of the meeting and the password is to be displayed to allow all other hall users’ access to the Wi-Fi. It is noted that there is a lot of litter on Sleaford Road from the Castle to the Pub and a request will be put out on the Wombles Facebook page for volunteers. The large event poppies have arrived and DE plus other volunteers are to put them up in time for the Remembrance events. East Midlands in Bloom, SC advised that this competition has been entered for the past few years instead of the Lincolnshire Best Kept Village and this year a new scoring system is in place. A great job has been done in Tattershall Thorpe, which looks fantastic and more volunteers are required to help with planting etc.
The meeting started at 7.24 pm.
Meeting
2021/072 Welcome & Chairman’s Report – Mrs Dawson, Chair welcomed everyone to this evenings meeting and has nothing to report.
2021/073 Apologies – The parish clerk reported that apologies for absence with valid reasons given have been received from County Councillor Mr Ashton parish councillors Mrs Taylor & Mr Brown and it was proposed, seconded, voted and RESOLVED that apologies be noted with valid reasons for absence being accepted.
2021/074 To Receive Declarations of Interest under the Localism Act 2011 – there were none.
2021/075 To approve as a correct record the Notes of the meetings of the Council – It was proposed, seconded, voted and RESOLVED unanimously that the official minutes of the last meeting held on 7th September 2021 having been previously circulated were approved as a true record of the minutes, CD signed and dated.
2021/076 Reports from District and County Councillors, Police and any other outside agencies – Mr Avison advised that nothing much has happened at ELDC since our last meeting. A former local farmer and milkman Mr Billy Franklin was discussed with a suggestion for the 6 affordable houses currently being built to be named as Franklin Row as this was the site of the former dairy. This name is to be suggested to ELDC and the property developers. Cllr Mr Foster advised that an enforcement letter has been sent by ELDC with regard to the 29 Lodge Road property. The overgrown hedges on Lodge Road are to be discussed with the landowner.
2021/077 To Co-opt – the clerk confirmed that there had been no expressions of interest.
2021/078 Clerks report on correspondence and matters outstanding:
a) Damaged notice board – the clerk advised that the approximate cost is £150 for the repairs.
b) Market Place Improvements update – Lighting: the clerk is having an ongoing conversation with the contractor with regard to the two sites. ELDC has confirmed that there is approximately £6,000 left from the S106 funds. There is not a deadline for the spending of this money. BH advised that there is a Community Foundation Fund in Lincolnshire and further funds may be available to support this or other projects and the clerk will make enquiries.
c) Freedom of Information request – As circulated by email, there is an ongoing legal situation as the organisers of the first Festival caused problems and have not submitted the required noise information. Members discussed the other two Festivals which have taken place and enquired if there are any more planned. An appeal is to be made and MF and SA will contact the ELDC officers.
d) Unity Land at Lodge Road – This matter has already been covered earlier in this meeting.
e) Overgrown Hedges on Lodge Road – as agreed earlier the clerk will contact the landowners to get this matter resolved.
2021/079 Report from Clerks Appraisal – The appraisal was carried out by IW and NE and a report sent to the Chairman. Details of the clerk’s hours are to be circulated alongside duties and responsibilities. Terms of reference for the planning committee are to be agreed and training for parish councillors is to be encouraged. The clerk will resume regular monthly visits to the parish and in the short term this will be for councillors only, the first date being 18th October. This will cost £12 per visit for hire of the village hall and will be reviewed in 3 months. The clerk will email the dates to all parish councillors. Minutes from meetings are to be circulated sooner and a third volunteer is required for the personnel committee.
An item for the November agenda was requested, for regular meetings of the other parish council committees, planning and public amenities. Also use of the projector at meetings was discussed.
2021/080 Welcome Back Fund (ELDC) – the clerk advised that she is waiting for final quotes for installation of village gateways and planters.
2021/081 Tree Report update – NLa and LT visited the Churchyard and Clinton Park, and the cutting back task at the Churchyard will require an external contractor.
a) Churchyard – Mr Leggate advised that the Churchyard area that is overgrown with nettles will be sprayed tomorrow. The clerk will chase the grass contractors to tidy up the Church yard grass before the end of the season. The contractor with the lowest quote will be given the work and the clerk will contact them to organise a suitable date.
b) Clinton Park – the clerk confirmed that the trees are to be supplied via the LCC Treescapes Fund and delivered during November and tree planting will be organised to involve the local Scouts and or Guides at a mutually convenient time.
2021/082 Proposal to plant a tree for the Jubilee – a site meeting is needed with LCC in the Market Place to choose a suitable location.
2021/083 Farm Park Entrance – The road layout at the Marsh Lane junction was discussed and the disintegration of the road surface. A request to LCC Highways is to be submitted for junction improvements. MF advised that the planning officer says that the road is adequate for future development.
2021/084 Replacement planting troughs for Tattershall Thorpe – SC will discuss this proposal further at the F & GP meeting on 16th November. A £1,000 budget is to be allocated.
2021/085 Christmas 2021
a) Installation: All the trees will be put up on Saturday 27th November and taken down on Sunday 9th January 2022. The new landlady at the Black Horse Pub would like to be involved with this scheme and the clerk will contact her to arrange installation. The official switch on will take place on 2nd December. The clerk will contact the window cleaners and their costs are to include removal of the trees to the Farm Park in the New Year. Delivery of the small trees is to be to the rear of the Salon.
b) Small Trees: following discussion it was agreed that the fee will increase to £20 per tree to each business taking part in the scheme.
c) Market Place Trees: more volunteers are required for this which will take place on 27th and 28th November
2021/086 Community Speed Watch -
a) CSW report – DE advised that there is one more keen volunteer who will receive training from LRSP. PCSO Nigel and Jad are visiting our parish this week.
b) TRO request – this has been submitted and we now have to wait for a response from LCC.
2021/087 Complaints Procedure – There are 3 options available, which IW, CD and NE have scrutinised. We have a Complaints Procedure and once agreed this will be updated and displayed on the website. [SA left the meeting at 8.37pm]
2021/088 Town & Country Planning (Control of Advertisements) – ELDC have responded to our letter and will report back once an inspection of the signs has taken place. S/175/00477/21/S
2021/089 Planning Matters –
a) S/175/00999/21 – Listed Building Consent Given – B Eyre & Sons
b) S/175/00998/21 - FPP Given – B Eyre & Sons
c) S/175/01672/21 – FPP Given - 42 Curzon Estate
2021/090 Financial Matters: to authorise the approval of BACS payments and to note income and expenditure for this month. The clerk advised that the large event poppies have been delivered and also the Tommie’s which will be displayed in the parish were handed over for installation.
a) It is noted that the External Audit has been completed.
b) Payment of Accounts – as per the circulated document and bank reconciliation, the clerk confirmed that expenditure for the month totalled £2,947.47 including vat and there was £1,228.81 income for this month. The event poppies have cost £420.
c) Items for budget 2022-2023 – including tree work and new troughs for Tattershall Thorpe.
2021/091 Reports from Outside meetings – There have been no meetings to attend.
2021/092 Items for next agenda were requested – tidying up the leaves in the Market Place before Remembrance Sunday.
a) Full Council Meeting – it was proposed, seconded, voted and RESOLVED that this will be held on Tuesday 2nd November 2021, at 7.15pm.
b) Finance & General Purposes Committee meeting – Tuesday 16th November 2021 at 7pm.
The Chairman thanked everyone for attending the meeting and there being no further business the meeting closed at 8.52 pm.