June 2021 Minutes
Minutes of the Parish Council Meeting of Tattershall with Thorpe Parish Council held on Tuesday 1st June 2021 at Tattershall Village Hall and remotely.
Councillors present were Mr Coulber, Mr Leggate, Mr Langley, Mr Edwards, Mrs Harvey, Mr Knowles, Mr Keeling, Mrs Knowles, Mrs Taylor, D Cllr Mr Foster and C Cllr Mr Ashton plus clerk Mrs K Elliott.
7.15 pm
Public Forum: The public forum discussed the Scholey Park Music Festival and enquiries whether it was going ahead. It is noted that the flag is not flying in Tattershall as it is now flying every day in Tattershall Thorpe. 3 members of the public have expressed objections to the Household Waste & Recycling Centre to a councillor and this will be discussed later in the meeting.
The District Councillor Mr Foster gave his report – the district is reasonably quiet however the coast is very busy. MF will provide more information about item 6 on the agenda later.
The County Councillor Mr Ashton provided his report – TA is pleased to be back to represent us for another 4 years. He has formally called in the planning application for the Household Waste & Recycling Centre and will speak as ward representative on this matter in opposition. The key concerns are the fundamental previous use of the site, and assurances of what is within the site. 40 years ago it was a landfill site and better assurance is needed that the site has been assessed and that any development will not interfere with what is underground. This will be debated by county councillors at the end of June planning committee meeting. The levelling up fund from central government will provide funds for East Lindsey towards tourism, cycling and transport. Work is ongoing at Holdingham roundabout and Pelham Bridge will be closed from 7th June for a few weeks and there will be lots of disruption. The Tattershall Thorpe speed limit review has been successful and will go to committee resulting in increased 30mph sections; however this may take one year for installation. TA will share the proposed speed limit map.
Members also discussed a cycle route to Boston, enabling and encouraging tourism at low level, building progress and the booking system currently being used to access the tip. TA advised that it is anticipated the booking system will be removed. Also, specific discussion followed on the newly repainted North Road white lines in Tattershall Thorpe and also the Pauls Lane/Get Stuffed corner proposed works. [TA left the meeting at 7.46pm]
The meeting started at 7.46 pm.
Meeting
2021/017 Welcome & Chairman’s Report – Mr Knowles, Vice Chair welcomed everyone to this evenings meeting.
2021/018 Apologies – The parish clerk reported that apologies for absence with valid reasons given have been received from District Councillor Mr Avison, Mr Eldridge, Mr Wadsworth, Mrs Dawson and Mr Brown and it was proposed, seconded, voted and RESOLVED that apologies be noted with valid reasons for absence being accepted. No response has been received from Mr Stanley.
2021/019 To Receive Declarations of Interest under the Localism Act 2011 – there were none.
2021/020 To approve as a correct record the Notes of the meetings of the Council – It was proposed, seconded, voted and RESOLVED unanimously that the official minutes of the last meeting held on 4th May 2021 having been previously circulated were approved as a true record of the minutes, JK signed and dated. [Zoom connection lost 7.52pm]
2021/021 Reports from Annual Assemblies:
a) Tattershall – copies of the minutes have been circulated. A request has been made to plant more trees in the church Yard and or at Clinton Park. The clerk was requested to check with the PCC at Church to see if this is possible. It was proposed, seconded, voted and resolved to plant more trees alongside the footpath on Clinton Park link.
2021/022 Reports from District and County Councillors, Police and any other outside agencies – MF and TA have provided their reports earlier in the public forum. The Police newsletter has been circulated.
2021/023 Willows Court Gate – MF provided background information on this matter and a new padlock has been installed.
2021/024 To Co-opt – the clerk confirmed that there had been no expressions of interest.
2021/025 Clerks report on correspondence and matters outstanding:
a) Market Place Improvements – the clerk is chasing the officers at ELDC with regard to bollards and lighting.
b) To consider responses from residents about
a. Tattershall Farm Park planning application – as per previous comments on the condition of the road, increased traffic volumes. MF advised that he is to attend a site meeting to walk the road with the planning officer, so our concerns have been highlighted. This matter is in review but has not been called in.
b. Household Waste & Recycling Centre – this matter was covered in TA’s report. [MF left the meeting at 8.05pm]
c) Clerk’s Appraisal – the clerk will provide 2 or 3 dates for the personnel committee to meet for this purpose.
d) Love Tattershall event 4th July – this is the same day as the Thorpe Railway day. A suggestion of purchasing bunting for this event was discussed and it was resolved not to purchase any bunting.
e) Phone contract upgrade – the clerk outlined the new contract details and it was proposed, seconded and resolved to upgrade the parish council phone.
2021/026 Best Kept Garden 2021 – documents are to be circulated by post to councillors for the first round judging and
a) Mr Foster is to be asked to carry out judging this year.
2021/027 Proposal to plant a tree for the Jubilee – The clerk is requested to make enquiries with the Church and TA for tree planting options in the closed Church Yard and the Clinton Park footpath link.
2021/028 Community Speed Watch -
a) CSW report – a report has been provided, there have been 2 one hour sessions with 22 out of 395 vehicles being reported to LRSP as travelling over the speed limit.
b) Police Panel report – there is not to be a Police panel as stated earlier and regular newsletters will be provided to support social media communications.
2021/029 Planning Matters –
a) PL/0051/21 Former Landfill site, Kirkby Lane, Tattershall – we may have been hasty in our support for this, should we reconsider? Samples assessed were taken based on previous intended use and not current intended use. TA is taking action on this matter as outlined earlier in this meeting.
b) S/175/00481/21 – Approval of Section 73 application.
c) S/175/00998/21 – 1 High Street, Tattershall – following discussion it was proposed, seconded, voted and resolved to support this application.
d) S/175/00999/21 – 1 High Street, Tattershall – following discussion it was proposed, seconded, voted and resolved to support this application.
e) S/175/01042/21 – 49 High Street, Tattershall – following discussion it was proposed, seconded, voted and resolved to support this application.
The clerk advised that two further planning applications had been received today and these were both for Tattershall Lakes; S/175/00783/21 and S/175/00811/21 and following discussion it was proposed, seconded, voted and resolved that these applications should be supported.
2021/030 Financial Matters: to authorise the approval of BACS payments and to note income and expenditure for this month.
a) Payment of Accounts – as per the circulated document and bank reconciliation, the clerk confirmed that expenditure for the month totalled £2,443.47 including vat and there was nil income for this month.
b) To approve year end accounts to 31.03.2021 (previously circulated) – resolved.
c) Internal Audit – this is to be completed by the end of this month.
d) External Audit
a. Annual Governance and Accountability Return – resolved.
b. Annual Governance Statement 2020-2021 – resolved.
c. Accounting Statements for 2020-2021 – resolved.
2021/031 Reports from Outside meetings – There have been no meetings to attend.
2021/032 Items for next agenda were requested, and will include lighting at the Buttercross and removable bollards.
a) Full Council Meeting – it was proposed, seconded, voted and RESOLVED that this will be held on Tuesday 6th July 2021, at 7.15pm and will be held in person.
The clerk was reminded to provide tree warden information for Mrs Taylor.
The Vice Chairman thanked everyone for attending the meeting and there being no further business the meeting closed at 8.40 pm.