September 2021 Minutes
Minutes of the Parish Council Meeting of Tattershall with Thorpe Parish Council held on Tuesday 7th September 2021 at Tattershall Village Hall and remotely.
Councillors present were Mr Coulber, Mrs Harvey, Mr Leggate, Mrs Taylor, Mr Edwards, Mr Langley, Mr Eldridge, Mrs Knowles, Mr Wadsworth, Mr Knowles, Mr Keeling, Mrs Dawson, D Cllr Mr Avison, Mr Foster plus clerk Mrs K Elliott and six members of the public.
7.15 pm
Presentation of trophies and certificates for winners of this year’s Best Kept Garden Competition.
Proposal received from Heritage Lincolnshire representative Mr Jim Snee, to hold a Heritage in the community exhibition on 31st October 2021 in Tattershall Market Place. Lincolnshire Folklore and traditions based around Halloween and superstitions. Would the parish council support this event - Yes.
Social media will be used to make people aware of the project which will be based in the Market Place. There may be an opportunity to expand the event to Tattershall College if the current safety works have been completed.
The parish council will support this event and assist with promotion where possible.
Public Forum: The clerk was advised of an error on the agenda and this will be corrected for the next meeting. Mr D Frew advised of a community function on 24th September he is hosting to raise funds and raise community spirit. Mr Frew is also keen to be part of our Community Speed Watch team. D Cllr Mr S Avison is not feeling well, but is able to join the meeting via Zoom and advised that he has nothing to report.
The meeting started at 7.38 pm.
Meeting
2021/051 Welcome & Chairman’s Report – Mrs Dawson, Chair welcomed everyone to this evenings meeting.
2021/052 Apologies – The parish clerk reported that apologies for absence with valid reasons given have been received from County Councillor Mr Ashton parish councillor Mr Brown and it was proposed, seconded, voted and RESOLVED that apologies be noted with valid reasons for absence being accepted. No response has been received from Mr Stanley. It has been over 6 months since Mr Stanley has not attended a parish council meeting and therefore the clerk will write to advise him that due to this absence he is no longer qualified to be a parish councillor.
2021/053 To Receive Declarations of Interest under the Localism Act 2011 – there were none.
2021/054 To approve as a correct record the Notes of the meetings of the Council – It was proposed, seconded, voted and RESOLVED unanimously that the official minutes of the last meeting held on 6th July 2021 having been previously circulated were approved as a true record of the minutes, CD signed and dated.
2021/055 Reports from District and County Councillors, Police and any other outside agencies – Mr Foster advised that the summer break has been bust at the coast, but locally the ELDC car park clean-up has now been completed. The glass recycling banks will continue to be emptied but the contractors have been impacted with staff shortages however, they are back on routine now. ELDC are looking at kerbside glass recycling in the future, this will involve an extra wheelie bin. Members discussed with our District Councillors the impact and feedback on the event at Scholey Park, the lack of enforcement at the Tearout Festival event. CD advised that a Freedom of Information request had been sent and asked what the parish council can do in the future to avoid this situation happening again. The clerk will be checking regularly for licensing applications. SA advised that no response has been forthcoming from the Tearout Festival organisers, up to last Friday they had not supplied the information within the timescale required. IW advised that there had been lots of complaints from other parts of the country where Tearout festivals had been held previously. It is noted that the licencing officer had been in hospital and this is why the parish council did not get notified. [MF left the meeting at 7.55pm] Police reports are now circulated electronically.
2021/057 Community Heritage event 31.10.2021 – The parish council will support this event.
2021/058 To Co-opt – the clerk confirmed that there had been no expressions of interest. There are now two vacancies and DE will ask Mr Frew if he is interested in joining the parish council.
2021/059 Clerks report on correspondence and matters outstanding:
a) Damaged notice board – the clerk has asked for quotes but they have not yet been received. It is also noted that the notice board on Grange Drive is also in need of painting. Following discussion it was resolved that a budget of £250 was agreed for the work to be carried out before the next parish council meeting.
b) Market Place Improvements – the clerk advised that the bollards have been completed and that conversations are still ongoing with regard to the lighting proposals for the Buttercross and War Memorial. The clerk is unaware of what if any S106 monies are unspent and SA agreed to assist with this matter. Grant monies may be required to assist with this project.
c) Proposal to contribute to Hedge cutting costs in closed Church Yard – this will be discussed later in the meeting.
d) New Batteries for Market Place Christmas Lights – it was proposed, resolved and agreed to purchase these items.
e) Blacksmiths Corner site – Proposal for site to be named McComb Court.
f) Finance & General Purposes Committee – a date was set for Tuesday 16th November at 7pm. [SA left at 8.26pm]
Wi-Fi – to enable the council to continue with the combined remote and in person parish council meetings it was resolved to purchase a router for use at the village hall and for this to be available free of charge to other groups who use the village hall.
2021/060 Welcome Back Fund (ELDC) – the clerk provided background to this funding and the subsequent meeting with our Highways officer. The funds available to us are approx. £12,000. SA is aware of this funding and the clerk is to chase for quotes so that the work can be completed within the timescale.
2021/061 LCC Treescapes fund – An application has been made and N Langley offered to water the new trees when planted.LT and NLa will investigate potential sites and this will be discussed further at the October meeting.
2021/062 ELDC proposed tree works
a) The Woodland Trust – There were no objections to the proposed works.
b) Mr Pullin – There were no objections to the proposed works.
2021/063 Tree Report – as circulated, LT provided a background to this situation and also spoke about the grass cutting in the Church yard. LT stated that a part refund should be requested from the contractor as work had not been done as agreed. CD stated that we need to be more specific in our quote request so that we are clearer in what we require. Councillors discussed the spending of public money. LT continued with her report. Quotations have been obtained for the tree work. Mr Langley offered to carry out some work and he will inspect to advise if this is possible. Further discussion was agreed for the October meeting and another quote is to be requested from an alternative supplier. It was also resolved to approve a contribution to the hedge cutting costs in the closed Church Yard of £130. 3 quotes will be required if the council is to contribute to a significant cut to the hedge next year.
2021/064 Proposal to plant a tree for the Jubilee – the Queens’ Green Canopy 2022
a) Clinton Park Link – There is a dead tree in the Market Place and it was proposed to replace this. It is felt appropriate to plant a tree for the Queen in an accessible place. Responsibility for the trees in the Market Place is that of LCC and the clerk is to request a site meeting with them and to obtain permission from the Lord of the Manor for this planting to take place.
2021/065 The Queens’ Platinum Jubilee Beacons, 2nd June 2022 – A joint event was proposed and a meeting is to be called between all local community groups. The council agreed to set a budget for commemorative coins for the local school children. [SC left the meeting at 9.20pm]
2021/066 Community Speed Watch -
a) CSW report – no activity has taken place since the last meeting. Mr Frew is keen to join the CSW team and training is to be organised as soon as possible.
b) Proposal for speed humps on Lodge Road – The Archers survey results have been circulated to our highways officer and it was suggested that the council request a Traffic Regulation Order via our County Councillor so that control measures can be investigated and put in place. The clerk will contact TA.
A request for the farm park entrance to be discussed at the October meeting was made. [NE left the meeting at 9.35pm]
2021/067 Town & Country Planning (Control of Advertisements) – This matter has been sent to enforcement at ELDC and copied to MF and SA.
2021/068 Planning Matters –
a) S/176/00553/21 – FPP Given, Tattershall Farm Park.
b) S/175/01024/21 – Refusal of planning permission, 49 High Street, Tattershall.
c) S/176/00976/21 – FPP Given, Tattershall Karting Centre.
d) S/035/01271/21 – Approval of Section 73 application, 11 High Street, Coningsby.
e) S/175/00811/21 – FPP Given, Tattershall Lakes.
2021/069 Financial Matters: to authorise the approval of BACS payments and to note income and expenditure for this month.
a) Payment of Accounts – as per the circulated document and bank reconciliation, the clerk confirmed that expenditure for the month totalled £1,965.90 including vat and there was nil income for this month.
b) Finance & General Purposes – the meeting date was agreed as 16th November 2021 in the village hall.
2021/070 Reports from Outside meetings – There have been no meetings to attend.
2021/071 Items for next agenda were requested, and will include lighting at the Buttercross and War Memorial. Mr Leggate advised that he will take action on the former wildflower area in the closed churchyard which is now high with nettles.
a) Full Council Meeting – it was proposed, seconded, voted and RESOLVED that this will be held on Tuesday 5th October 2021, at 7.15pm.
The Chairman thanked everyone for attending the meeting and there being no further business the meeting closed at 9.46 pm.