May 2021 Minutes Annual Parish Council Meeting
Minutes of the remote Parish Council Meeting of Tattershall with Thorpe Parish Council held remotely on Tuesday 4th May 2021.
Councillors present on Zoom forum were Mr Coulber, Mr Brown, Mr Wadsworth, Mr Eldridge, Mrs Dawson, Mr Edwards, Mrs Harvey, Mr Knowles, Mr Keeling, Mrs Knowles, Mrs Taylor, D Cllr Mr Avison and C Cllr Mr Ashton plus clerk Mrs K Elliott. One member of the public was also present.
7.15 pm
Public Forum: Mr Avison advised that the footpath across the old railway line it overgrown and has been reported to LCC. Mr Wadsworth advised that the sign which was knocked down was reported back in February and has still not been replaced. Mrs Harvey has reported overhanging branches on the other side of the road to the landowner.
There was no presentation about Superfast Broadband.
The meeting started at 7.30 pm.
Declaration of acceptance of Office forms and Disclosure of Pecuniary Interest forms were all signed before the start of the meeting.
AGM
2021/001 Election of Officers
a) Chairman – It was proposed, seconded and RESOLVED that Mrs C Dawson be elected as Chairman.
b) Vice Chairman – It was proposed, seconded and RESOLVED that Mr J Knowles be elected as Vice Chairman.
c) Responsible Finance Officer – It was proposed, seconded and RESOLVED that Mr N Edwards be elected as RFO
d) Tree Warden – It was proposed, seconded and RESOLVED that Mrs L Taylor be appointed as Tree Warden. [TA joined the meeting at 7.37pm]
2021/002 Appointment of members to committees
a) Finance & General Purposes
b) Planning and
c) Public Amenities
All current committee members are to stay on and in addition the new Chair and Vice Chair will be added, plus Mr Keeling and Mrs Knowles will join the planning committee.
The personnel committee requires one further member and Mr Coulber agreed to join this committee. Mr Coulber will also make enquiries as to Mr Stanley’s status.
Meeting
2021/003 Welcome & Chairman’s Report – CD welcomed everyone to this evenings meeting.
2021/004 Apologies – The parish clerk reported that apologies for absence with valid reasons given have been received from District Councillor Mr Foster plus Mr Leggate and it was proposed, seconded, voted and RESOLVED that apologies be noted with valid reasons for absence being accepted. No response has been received from Mr Stanley or Mr Langley.
2021/005 To Receive Declarations of Interest under the Localism Act 2011 – were received from BH for item 11d).
2021/006 To approve as a correct record the Notes of the meetings of the Council – It was proposed, seconded, voted and RESOLVED unanimously that the official minutes of the last meeting held on 6th April 2021 having been previously circulated were approved as a true record of the minutes, NB signed and dated.
2021/007 Reports from District and County Councillors, Police and any other outside agencies – SA advised that D Cllr Foster is attending Wildmore PC meeting this evening, there is a new Chair and Vice Chair at ELDC both are ladies and congratulations to CD for becoming Chair of Tattershall with Thorpe Parish Council this evening. New Parking meters have been installed, please read the instructions when using them, they will enable cashless payments which is a big improvement. SA asked if Lodge Road had been litter picked and it was concluded that it is better now and also the verges were cut on Friday. County Councillor Mr Ashton advised that he is looking forward to seeing us all in person. He has had a meeting with planning officers and the new landowners, this is an inheritance matter which has taken years to resolve, it is possible that this land may be put forward for development and with further explanation of the situation Mr Ashton advised that as pre-application talks are ongoing the funds allocated will not be going back to Tesco. The footpath will be improved to an LCC adoptable standard. Members wished Mr Ashton good luck with the elections. [TA left the meeting at 7.54pm] There was no report provided by the Police.
2021/008 To Co-opt – the clerk confirmed that there had been no expressions of interest.
2021/009 Clerks report on correspondence and matters outstanding:
a) Market Place Improvements – the clerk is chasing the officers at ELDC with regard to bollards and lighting.
b) CPRE membership – it was proposed, seconded and resolved that this is renewed at a cost of £36.
c) Zoom subscription - it was proposed, seconded and resolved that this is renewed at a cost of £119.90.
d) Donation to Lincolnshire Lowland S&R – it was proposed, seconded and resolved that a donation is made for £50.
e) Resumption of face to face meetings – this will start with effect from 1st June 2021.
f) Approval was given for the clerk’s home working at £200 allowance and contribution towards SLCC membership £72
2021/010 Parish Council Insurance – the clerk confirmed that the third quote has now been received but this is more expensive. The clerk was asked to verify the hirer’s liability section with Aviva and it was proposed, seconded and resolved for the clerk, chair and RFO to have delegated authority to renew this insurance provision before the deadline.
2021/011 Community Speed Watch -
a) CSW report – DE advised that one session has been done since the previous meeting, on Tattershall Road and this proved very productive. Further sessions will be organised involving more volunteers.
b) Police Panel report – it is believed that there is not a Police panel anymore, this has not been communicated very well with previous panel members and Social Media is being used to make contact with the public.
2021/012 Clinton Park Link –
a) Update- TA has provided a very positive update during his County Councillors report earlier this evening.
b) Decision on future maintenance of this link – at the current time this consideration is no longer required.
2021/013 Planning Matters –
a) S/175/00095/21 – FPP Given; 43A High Street, Tattershall
b) S/175/00298/21 – Approval of Section 73 Application; 1 & 2 Castle Cottages
c) S/175/00282/21 – Listed Building Consent; 1 & 2 Castle Cottages
d) S/176/00553/21 Planning Application; Tattershall Farm Park. BH declared an interest in this matter. Those present discussed the condition of the road, site access, volume of traffic and the fact that this single track road is partly adopted highway and partly private land. It is also noted that the farm park has also achieved significant tourism awards and brings large numbers of visitors to our parish. The planning application in 2008 made provision for the road. Perhaps consideration for walkers and road users’ needs to be taken by Highways. On the whole there was support for this application.
e) PL/0051/21 Former Landfill site, Kirkby Lane, Tattershall – this is a good application and has been well though through, it will be fenced. Councillors suggested it should be screened outside of the fencing with more banks or trees. It is noted that this is a holding site only and that all rubbish is removed from the site. On the whole there was support for this application.
f) S/175/01964/20 Outline planning permission given – land between Blacksmiths Corner & Harness Drive.
g) S/175/00782/21 Tattershall Lakes, 3 floating holidays lets – members expressed safety concerns with the proposal being in close contact with deep water and due consideration will need to be taken for effluent. It is noted that there have been concerns with traffic backing on to the main road at peak times. On the whole there was support for this application.
2021/014 Financial Matters: to authorise the approval of BACS payments and to note income and expenditure for this month.
a) Payment of Accounts – as per the circulated document and bank reconciliation, the clerk confirmed that expenditure for the month totalled £2,235.00 plus vat and there was income of £11,237.83 for this month.
2021/015 Reports from Outside meetings – There have been no meetings to attend.
2021/016 Items for next agenda were requested, and will include lighting at the Buttercross.
a) Full Council Meeting – it was proposed, seconded, voted and RESOLVED that this will be held on Tuesday 1st June 2021, at 7.15pm and will be held in person. CD and DE provided apologies in advance for this meeting.
The clerk was requested to provide tree warden information for Mrs Taylor and NE offered thanks to NB for service to the parish council as Chairman.
The Chairman thanked everyone for attending the meeting and there being no further business the meeting closed at 8.46 pm.