December 2021 Minutes
Minutes of the Parish Council Meeting of Tattershall with Thorpe Parish Council held on Tuesday 7th December 2021 at Tattershall Village Hall and remotely.
Councillors present were Mrs Taylor, Mr Coulber, Mrs Harvey, Mr Langley, Mrs Knowles, Mrs Dawson, Mr Keeling, Mr Brown and D Cllr Mr Avison plus clerk Mrs K Elliott and no members of the public.
7.18 pm
Public Forum: During the Public Forum the following items were discussed; a request was made for the road sweeper to attend Tattershall Thorpe please as the layby and bus stops are in particular need. It is noted that in the public car park in Coningsby visitors can use the car park twice per day – why is this no possible in the Tattershall public car park. There is a damaged grit bin in Tattershall and this is to be reported to LCC. A map of the grit bin locations will be sent to Cllr Keeling.
The meeting started at 7.22 pm.
Meeting
2021/110 Welcome & Chairman’s Report – Mrs Dawson, Chair welcomed everyone to this evenings meeting and stated that the Christmas Tree Lighting Ceremony went really well with good attendance. We must communicate with the local Lions group in future to avoid a clash with Santa visiting Tattershall on his sleigh.
2021/111 Apologies – The parish clerk reported that apologies for absence with valid reasons given have been received from C Cllr, T Ashton, D Cllrs M Foster and parish councillors Mr Eldridge, Mr Edwards, Mr Wadsworth, Mr Knowles and Mr Leggate and it was proposed, seconded, voted and RESOLVED that apologies be noted with valid reasons for absence being accepted.
2021/112 To Receive Declarations of Interest under the Localism Act 2011 – there were none.
2021/113 To approve as a correct record the Notes of the meetings of the Council – It was proposed, seconded, voted and RESOLVED unanimously that the official minutes of the last meeting held on 2nd November 2021 having been previously circulated were approved as a true record of the minutes, CD signed and dated. Members discussed the ongoing LCC Bus Consultation and in particular access for 16+ students.
2021/114 Reports from District and County Councillors, Police and any other outside agencies – D Cllr S Avison advised that next Monday will be the last green waste collection for 2021. Also that he will ask again at ELDC for the Franklin Row suggestion to be considered for the new Affordable housing properties on Blacksmiths Corner. D Cllr M Foster has sent this report – The green waste collections will rise to £50 per annum from April 2022, this decision has been made due to rising operational costs. New rounds are to be based on the new housing developments across the district and the rising cost of fuel. The price has not changed for the past 4 years and will be fixed for 3 years to assure people that no further sudden increases will be made. C Cllr and Police not present.
2021/115 To Co-opt – the clerk confirmed that there had been one expression of interest and this person had been invited to attend this evenings meeting but sadly was not in attendance,
2021/116 Clerks report on correspondence and matters outstanding:
a) Parking outside 14 Market Place – those present discussed this situation and requested that the clerk investigate the costs and possibility of installing more bollards. A report will be provided at the February meeting.
b) Damaged Notice Board – the work has been completed and costs are £148.00
c) Market Place Improvements – the quotes for the welcome back fund are still being chased and the quotes for the lighting of the War Memorial are also ongoing.
d) Untidy land 29 Lodge Road – ELDC have written to the owner and occupier.
e) Christmas Holidays – the clerk provided details of the dates she will be on holiday over the festive period.
f) Parish Visits – the clerk confirmed that she will be visiting the parish on 18th January, 15th February and 15th March 2022.
2021/117 Grass Cutting Contract
a) Current Contractor – Members discussed the current contractor, the quality of the work done in 2021and how the parish council can be more proactive to check on the level of service provided. It was agreed that LT will check on work done in the Churchyard and SC on areas in Thorpe, the Market Place is quite obvious to all councillors and other areas such as Clinton Park would need monitoring. It is incumbent on parish councillors that this work is inspected regularly.
b) Extra contract for work in Tattershall Thorpe – there are lots of small sections which to date have been done on a purely voluntary basis and a schedule is to be drawn up for quotes to be sought and these areas to be added to the regular grass cutting but on a weekly basis.
2021/118 Welcome Back Fund (ELDC) –
a) Location for planters – this was discussed, the Market Place is already quite busy with street furniture, however Cromwell Place and Doctors Corner were agreed as suitable alternatives.
b) Tattershall Village Name Plate – this includes the twinning details and the clerk is check if the twinning still goes on. This will be discussed at the February meeting.
2021/119 Proposal to plant a tree for the Jubilee – Following a site meeting LCC have confirmed that they are willing to plant a tree in the Market Place on our behalf. The clerk was requested for a Holm Oak to be planted.
2021/120 Information plaques for Market Place Trees – A map of the trees and who they are dedicated to is to be sought for the next meeting along with prices for supply and installation.
2021/121 Parish Benches – this was discussed at the recent F & GP meeting. There is an old bench at Cromwell Place/High Street junction and there is a possible site for another bench at the Grange Drive Estate. The clerk is to report on the condition of all the benches at the February meeting.
2021/122 Community Speed Watch -
a) CSW report – there has been no activity since the last meeting.
b) TRO request – we now have to wait for a response from LCC.
2021/123 Planning Matters –
a) To approve Planning Committee Terms of Reference – This document has been circulated prior to the meeting and it was proposed, seconded, voted and RESOLVED to adopt these Terms of Reference.
2021/124 Financial Matters: to authorise the approval of BACS payments and to note income and expenditure for this month.
a) Payment of Accounts – as per the circulated document and bank reconciliation, the clerk confirmed that expenditure for the month totalled £3,284.15 including vat and there was NIL income for this month.
b) Terms of Reference – For the Finance & General Purposes Committee will be circulated to all for approval at the February meeting.
c) It was proposed, seconded, voted and RESOLVED to appoint S Kulwicki as our internal auditor. Fees for this appointment are to be confirmed.
Documents for the budget and precept have been circulated prior to the meeting and the members of the Finance and General Purposes Committee have thoroughly examined all aspects of the budget and precept setting process.
d) To approve budget for 2022-2023 – it was proposed, seconded and voted that a budget of £33,868.00 was RESOLVED.
e) To approve precept for 2022-2023 – Following discussion it was proposed, seconded and voted that a precept of £24,950.00 was RESOLVED. This is a 42% increase on last year’s figures.
The clerk was requested to ask the village hall committee how the Wi-Fi is being used – have other village hall users found it of assistance.
2021/125 Reports from Outside meetings – A report from the last Love Tattershall meeting and although the Church spearheaded the initial Love Tattershall project, a chair, treasurer and secretary are being put in place to secure the group for the future. The next meeting will be held in February and the next Love Tattershall event will be on 3rd July 2022.
A short discussion ensued about the missing flags and it was concluded that we could buy more if required.
2021/126 Items for next agenda were requested –
a) It was RESOLVED for the F & GP committee to deal with any urgent matters until the next full council meeting.
b) Full Council Meeting – it was proposed, seconded, voted and RESOLVED that this will be held on Tuesday 1st February 2022, at 7.15pm.
The Chairman thanked everyone for attending the meeting and there being no further business the meeting closed at 8.22 pm.