September 2022 Minutes
Tattershall with Thorpe Parish Council
Minutes of the Parish Council Meeting of Tattershall with Thorpe Parish Council held on Tuesday 6th September 2022.
Councillors present were Mr Coulber, Mr Leggate, Mr Edwards, Mr Langley, Mr Fletcher, Mr Fenton, Mr Stanley, Mrs Knowles, Mr Wadsworth, Mr Knowles, Mr Keeling, Mrs Dawson, D Cllr Mr Avison and C Cllr Mr Ashton plus 8 members of the public and clerk A Eastwood.
7.15 pm
Public Forum: The public forum started with the presentation of the Long Service Awards to Mr S Coulber and Mr N Leggate, photograph taken. The award for Mrs Harvey will be presented at the October meeting. The Best Kept Garden Awards were presented, Rose Bowl Winners Mr & Mrs Meakin of Goshawk Way and Barrack Trophy winners Mr & Mrs Smith North Road, Thorpe. 5 members of the public then left. The report from the County Councillor Mr Tom Ashton. Cost pressures on materials etc. are affecting everyone including the County Council, so some works/maintenance programmes may be affected by the end of the financial year. Hunter’s Lane is still on track, as this has been promised for a long time. At the moment, this has not been removed from the programme. Nursery is concerned about parking on the road opposite, Council to review this with the possibility of double yellow lines. CD was initially told that if residents were parking where they shouldn’t, then the housing authority would speak to them. Councillor to speak to them, so that this is nipped in the bud. Possibly even look at a TRO. Witham 3rd IDB, all their pumps are electric and so this is going to significantly increase costs for the drainage board.
A new parking sign is needed for the car park under the arch, as many don’t know that it’s there. A councillor parks there, as there is no allocated parking for residents, there is a greater pressure on the co-op due to the increased visitors at Tattershall Lakes.
The disabled parking bays have been moved away from the co-op doors, can these be moved back to the front door – this happened when the co-op moved their front doors – the parking spaces remained in the same place.
D Cllr S Avison; Purple lidded bins will start to roll out soon. This area should be one of the first to receive them as collections are made on a Friday. He will also ask about a better car parking sign for the archway.
The meeting commenced at 7.27 pm
Meeting
2022/060 Welcome & Chairman’s Report – CD welcomed everyone to this evenings meeting and noted that she has nothing to report.
2022/061 Apologies – The parish clerk reported that apologies for absence with valid reasons given have been received from D Cllr Mr Foster and Mr Brown and Mrs Harvey, unfortunately no response has been received from Mr Langley. It was proposed, seconded and RESOLVED that these apologies be accepted.
2022/062 To Receive Declarations of Interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation. None were received.
2022/063 To approve as a correct record the Notes of the meetings of the Council – It was proposed, seconded, voted and RESOLVED unanimously that the official minutes of the last meeting held on 5th July 2022 having been previously circulated were approved as a true record of the minutes, CD signed and dated.
2022/064 Reports from District and County Councillors, Police and any other outside agencies – District and County Councillors reports have been received during the public forum. No Police report has been received.
2022/065 Clerk’s resignation, interviews & to ratify appointment of new clerk – CD, Karen handed in her resignation at the end of the July meeting, giving 3 month’s notice, her last day will be the 4th October. One applicant by closing date, who was interviewed by CD and IW. References were forwarded to all on HR and Finance committees. CD and IW both agree that the candidate is a good prospect. There will need to be a little movement of working schedules due to the current obligations at Bardney. Working from home payment? Her starting salary will be lower than Karen’s, with scope to increase. There will be an overlap of 1 month, so that Karen can start the handover. Karen will also remain in the background for information, as she has been our clerk here for 13 years. A review for the new clerk will be held after 3 months, who is au fait with social media and a local magazine. She has new skills and ideas. It was proposed, seconded and RESOLVED that this new candidate be appointed.
2022/066 Vacancy for parish councillor – To co-opt a suitable candidate. Mrs Janice Cotgreave was asked to step outside whilst this was discussed. CD read her application letter to the committee. Mrs Cotgreave has previously applied when there were other vacancies, but too many applicants meant that she wasn’t successful at that time. It was proposed, seconded and RESOLVED that Mrs Cotgreave be co-opted onto the parish council.
2022/067 Clerks report on correspondence and matters outstanding:
a) Spraying in Churchyard – Quote from G Smith for £300. SC queried the budget but was assured that this was in order. Proposed, seconded and RESOLVED to accept.
b) Hedge in Churchyard – Quote from G Smith for £200. SC we need to get this sorted out, as to who the hedge belongs to – it shouldn’t be shared with National Trust. L Taylor was going to sort it out, but unsure as to whether it has been done. Proposed, seconded and RESOLVED to accept.
c) Planting Daffodils in Churchyard – Approved by Holy Trinity PCC, to approve costs. Groups will need guidance as to where they can plant them. Defer to the next meeting so that a plan can be drawn up. CD suggested planting them at the back of the Church with the headstones, which is a rough looking area.
d) Damaged Bin – located on the footpath near the canal; to approve the purchase of a new bin. Proposed, seconded and RESOLVED to buy and install a new bin.
e) Coronation – start putting money aside to prepare – to be discussed at the next Finance meeting.
f) Unapproved planting on Clinton Park - this has now been removed.
g) Dog Fouling in Tattershall Thorpe – this has been reported to ELDC.
h) Tattershall Thorpe Notice Board – a quote for refurbishment has been costed at £600. When SC went to paint it he saw that the back was pretty rotten – but this is plywood. The man who built it wants to refurbish the whole thing for £600, but really it only needs the back replacing. A Backhouse locksmith also does joinery & R Brewitt in Park Lane Coningsby also does joinery. To be approached for quotes by clerk. Also to price up for a more weather proof alternative. Some costs for notice boards were budgeted but unsure which notice boards this was for.
i) Sibsey Lancaster Memorial Trust – Service of Remembrance 25th September 2022 at 2.30pm. CD is away so JK and SC offered to go.
2022/068 Urgent Matters dealt with since July meeting –
a) Watering of new trees @ Clinton Park – WR Hanson £100. CD advised of concerns over the lack of rain, so Hanson was asked to water. No-one has checked since, so unsure as to the current condition. N Langley said that they weren’t too far gone, and thought they could be covered.
2022/069 Civility & Respect Pledge – to be dealt with at the October meeting.
2022/070 Thorpe Beacon – Proposal to site on frame or column permanently (JS). The beacon does not belong to the parish council, it belongs to the Jubilee group so there is nothing to discuss.
2022/071 Review of Council Policies – The policies are all listed on the website and it was RESOLVED that this will be deferred for a couple of months so that the new clerk can be settled and then review them. It was also agreed to form a working group to review these policies before ratifying at council.
2022/072 Interpretation Board – This is to be deferred to the next meeting as no further information has been provided.
2022/073 Market Place
a) Street Lamps – Update; it is now on fix my street.
b) Trees – N Langley was dealing with this.
c) TWTPC Crest/logo on planters – Cost £195.84. The current signage can’t be seen properly as it is covered by the plants. Who made this suggestion? Councillors decided this was frivolous and RESOLVED not to go ahead.
2022/074 Proposal for more planters
a).CD advised that she has contacted the Womble who made this suggestion and they no longer have the time to commit to this; CD has also posted in the Womble group and no-one responded. Maintenance of the existing planters should be a priority with tidying up and replacement of plants. Is there a councillor who knows a bit more about plants who would give some direction as to the type of plants? Would anyone pop down to Sleaford Road to tidy up the planter? NE to check. It needs to be considered how these are maintained going forward.
2022/075 Community Speed Watch Scheme –
a) Letter from concerned resident re speeding. CD read the letter to those present. CD has been out with the CSW team and she has received a report with the statistics.
b) Report – 2 monitoring sessions in August. 23 out of 454 vehicles were over 35mph (5%). SC doesn’t think this is a deterrent. DF has compiled a deployment schedule for the next 6 months. If there are more complaints the schedule can be altered. There are some issues with downloading the information from the device but this is being dealt with. If NB has a cable then DF will try that option. Need a note of the set points where the CSW team can stand. Mr/Mrs Shaw will be able to provide this. IW suggested purchasing fixed position solar monitors for the problem areas. NE notes the reference to farm vehicles – most of the issues are not with local farmers but itinerant seasonal workers. Also the increasing amount of traffic on the roads due to Tattershall Lakes etc. It all changes and needs to be looked at again. Proposal to get a price for a SiD to be placed outside ?? Contact Coningsby TC to check suppliers, RESOLVED. Response to resident – thank you for contacting and we are looking at further semi-permanent measures and the CSW team monitoring and the mobile device will be deployed there at the moment. We are also looking at new members for the CSW team, please get in touch.
c) Training – will take place on Thursday 15th September at Tattershall Village Hall 6-8pm. DF, AF and MK are all attending.
d) Moving and charging contract – to continue with the arrangement with Select Electrical for £540 this was proposed, seconded and RESOLVED.
2022/076 Planning Matters –
a) S/176/00937/22 – FPP Given, The Cottage, Thorpe Road
b) S/175/00915/22 – FPP Given, 79 High Street, Tattershall
c) S/176/00831/22 – Outline planning permission given Holly House, Tattershall Thorpe.
d) 15 Fortescue Close – to be sent to the clerk for submission of comments before 20th September.
2022/077 Financial Matters: to authorise the approval of BACS payments and to note income and expenditure for this month.
a) Payment of Accounts – as per the circulated document and bank reconciliation, the clerk confirmed that expenditure for the month totalled £6,464.04 plus vat and there was income of £2,349.46 for this month. Lighting at the War Memorial – this has now been completed and so is now an added monthly cost. Proposed, seconded and RESOLVED.
2022/078 Reports from Outside meetings – None.
2022/079 Items for next agenda were requested; to sort out the ownership of the hedge between the Churchyard and the National Trust; deferred items as listed above; make arrangements to put up the poppies; Christmas Tree purchase and lighting; Remembrance Sunday and formal thanks to Karen Elliott.
a) Full Council Meeting – it was proposed, seconded, voted and RESOLVED that this will be held on Tuesday 4th October 2022, at 7.15pm.
The Chairman thanked everyone for attending the meeting and there being no further business the meeting closed at 8.51 pm.