June 2022 Minutes
Tattershall with Thorpe Parish Council
Minutes of the Parish Council Meeting of Tattershall with Thorpe Parish Council held on Tuesday 7th June 2022.
Councillors present were Mr Coulber, Mrs Harvey, Mr Leggate, Mr Edwards, Mr Langley, Mrs Knowles, Mr Wadsworth, Mr Knowles, Mr Keeling, Mrs Dawson, Mr Brown; D Cllr Mr Foster, C Cllr Mr Ashton plus clerk Mrs K Elliott and 3 members of the public.
7.16 pm
Public Forum: The public forum started with the report from the County Councillor Mr Tom Ashton, who had attended the beacon lighting at Tattershall Thorpe which was a lovely event and he was pleased to be able to attend. A levelling up funding application has been made to Government for A16 corridor improvement, concentrating on the east of the county with roundabout and junction improvements and an ultimate goal of dual carriageway for part of that road network. Scrutiny committee are reviewing and amending the county speed limit and TRO policies to enable appropriate and up to date process, there will be an autumn timetable for consultation. The Tattershall Thorpe speed limit will be actioned but this will take some time. Hunters Lane is due to be resurfaced both the road and pavement. A question was raised on the Bunkers Hill to Frithville Road and this is a problem that we are going to have to live with. The nature of the road and the ground plus increase in traffic has resulted in these problems and it is not what the roads were originally built to cope with. A request for a road sweeper visit to North Road was also made.
[TA left the meeting at 7.27pm]
The District Councillors report followed; Mr Foster advised that there is not a lot to report on, the Town’s funds will be shared between Skegness and Boston and is being rolled out from Government.
Mrs Knowles reported that the memorial bench in the Market place next to the Bus Stop requires repainting.
The meeting commenced at 7.29 pm
Meeting
2022/022 Welcome & Chairman’s Report – CD welcomed everyone to this evenings meeting and noted that she has attended two primary schools to hand out Commemorative coins, the Beacon Lighting at Thorpe, the Jubilee memorial service a rock and roll evening plus the Fun Day and the Jubilee Lunch at the Village Hall, a very busy Jubilee weekend.
2022/023 Apologies – The parish clerk reported that apologies for absence with valid reasons given have been received from Mr Avison but not Mrs Taylor.
2022/024 To Receive Declarations of Interest under the Localism Act 2011 – none were received.
2022/025 To approve as a correct record the Notes of the meetings of the Council – It was proposed, seconded, voted and RESOLVED unanimously that the official minutes of the last meeting held on 3rd May 2022 having been previously circulated were approved as a true record of the minutes, CD signed and dated.
2022/026 Reports from District and County Councillors, Police and any other outside agencies – District and County Councillors reports have been received during the public forum. D Cllr Foster added enforcement letters have been sent.
2022/027 To Co-opt – the clerk confirmed that there had been 6 expressions of interest in the 3 roles. We have 2 vacancies in Tattershall and one in Tattershall Thorpe. 3 of the candidates are present this evening and brief personal statements have been received and circulated for them, including votes slips. The candidates were asked to leave the room whilst the councillors discussed and voted. Following discussion and voting it was resolved that Mr James Stanley, Mr Andrew Fletcher and Mr Daniel Fenton are co-opted on to Tattershall with Thorpe Parish Council with immediate effect. The candidates were asked to re-join the meeting and advised of the council decision.
2022/028 Tree Warden – Mrs Taylor who has carried out this task in the past is not at tonight’s meeting and the clerk will make contact with her. Mr Langley noted that the newly planted trees on Clinton Park are looking good.
2022/029 Clerks report on correspondence and matters outstanding:
a) Clerk’s appraisal – A date has been confirmed for 20th June.
b) ELDC grant for Jubilee events - £600 has been applied for.
c) Verge Siding up – clarification has been provided by the contractor to satisfy the specifications of this task.
d) LALC’s networking day – This is to take place at The Petwood on 6th July.
e) Thorpe Bench & Gates – These items have been collected for repair and repainting.
f) Old Laptop – Approval has been given to dispose of this with Sivill Service.
g) Spraying in Churchyard – the clerk is to speak with G Smith about this matter as soon as possible. N Leggate asked what sort of chemical does G Smith want.
h) Hedge in Churchyard – The National Trust are to be contacted about exactly where the boundary is. Mrs Taylor is also to be asked for assistance with this matter.
2022/030 Zoom Subscription – following discussion it was resolved not to renew this but to make use of the free version.
2022/031 Queen’s Jubilee – The commemorative coins have been well received, the Lunch event was excellent and the clerk was requested to write to the Lions and thank them for their contribution.
2022/032 Christmas Lights – An order has been placed.
2022/033 Interpretation Board – A grant application has been commenced.
2022/034 Market Place Street Lamps
a) Low Branches – discussion followed about low branches and the basal growth around the trees. The grass contractor is also missing some bits in that area. N Langley agreed to inspect and an update will be given at the July meeting.
b) Street Lamps – no update has yet been provided by LCC. The clerk will chase again and ask our County Councillor to assist.
2022/035 Community Speed Watch Scheme –
a) Report – the team have carried out one hour of activity recently on a Saturday and there were no speeders.
2022/036 Best Kept Garden – First Round areas were handed out to councillors with instructions. The judge suggested was Mrs Phillips.
2022/037 Planning Matters –
a) S/176/00937/22 – this application was discussed and there were no objections to this proposal.
2022/038 Financial Matters: to authorise the approval of BACS payments and to note income and expenditure for this month.
a) VAT reclaim – has been submitted and received for £2,479.07
b) Debit Card – this proposal was considered and it was RESOVED not to apply for a debit card.
c) Electricity for lighting at War Memorial – the clerk confirmed that this direct debit has been set up.
d) Payment of Accounts – as per the circulated document and bank reconciliation, the clerk confirmed that expenditure for the month totalled £5,043.70 plus vat and there was income of £6,167.93 for this month. The clerk advised that due to a change in tax code the HMRC payment will not be made.
e) External Audit (AGAR)
a. Annual Governance & Accountability Return – this was read and RESOLVED and signed accordingly.
b. Annual Governance Statement 2020-2021 – resolved.
c. Accounting Statements 2020-2021 – resolved.
2022/039 Reports from Outside meetings – The Annual Parish Meeting at Tattershall Thorpe was successful with a good turnout.
2022/040 Items for next agenda were requested, and will include lighting at the Buttercross.
a) Full Council Meeting – it was proposed, seconded, voted and RESOLVED that this will be held on Tuesday 5th July 2022, at 7.15pm.
The Chairman thanked everyone for attending the meeting and there being no further business the meeting closed at 8.35 pm.