September 2023 Minutes
Tattershall with Thorpe Parish Council
September 5th 2023
Attendees - Cllr Andy Fletcher (Chair), Cllr Serv Coulber, Cllr Knowles, Cllr N. Brown, Cllr D. Fenton, Cllr N. Edwards and Cllr C. Dawson. District Cllr Martin Foster was also in attendance.
Sarah Kulwicki - Clerk.
Apologies – Cllr J. Keeling and Cllr N. Langley. County Cllr T. Ashton and District Cllr Alex Hall.
The best kept garden trophies where presented to:
STANDARD CATEGORY: Rose Bowl
1ST PLACE - Mr & Mrs Ranshaw of Goshawk Way, Tattershall – Trophy awarded at meeting
2ND PLACE - Mr & Mrs Hanson of North Road, Tattershall Thorpe – Certificate awarded at meeting
3RD PLACE - Mr. Roberts of Lodge Road, Tattershall – Certificate to be posted
CONTAINER CATEGORY: Barrack Trophy
1ST PLACE - Mr & Mrs Smith of North Road, Tattershall Thorpe – Trophy awarded at meeting
2ND PLACE - Mr & Mrs Meakin of Goshawk Way, Tattershall – Certificate to be posted
3RD PLACE - Ms Raven and Ms Mableson of Curzon Estate, Tattershall – Certificate to be posted
Public forum:
One member of public whom has written to the council previously told the council of her concerns with Ragwort in the churchyard. Cllr N. Brown told the council he would spray the churchyard when time allowed. A member of community Lincs housing attended the meeting and told the council that an application for 15 homes is going to be submitted. They have had 60 responses to the community housing survey and most of the feedback was for 2 bedroom bungalows. Cllrs C. Dawson, N. Brown and A. Fletcher agreed to be on a working group for community led housing.
059-23/24 Welcome and Chair’s report
The chairman told the council that he has a meeting on the 4th October with Highways and the County Councillor. Cllr C. Dawson asked that Tattershall Lakes and the issues with traffic be discussed along with the parking in the Market place. Cllr N. Edwards asked if he could ask about signage for the car park at the back of the CO-OP so more people know that there is a car park there for them to use.
060-23/24 Apologies for Absence in accordance with Local Gov. Act 1972, Sch 12, para 40. To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting
Apologies received from Cllr M. Keeling and County Councillor Tom Ashton. No apologies were received from Cllr N. Langley and District Cllr A. Hall. It was Proposed, Seconded and unanimously Resolved to accept the apologies.
061-23/24 To receive any declarations of Interest under the Localism Act 2011 and to consider any requests for dispensations for items on the agenda not previously recorded on member’s register of interests
None.
062-23/24 To approve as a correct record the notes of the meeting held on 11th July 2023 and to authorise the Chair to sign the official minutes.
It was Proposed, Seconded and unanimously Resolved.
063-23/24 To receive reports from County and District Councillors
Cllr M. Foster told the council that County Cllr Tom Ashton has sent a full report to the council via email, which the clerk has circulated prior to the meeting. Cllr M. Foster told the council that ELDC have funding for an energy bus which will go around giving people advice on fuelling homes which will help work towards ELDC zero net initiative. He told the council of the prosperity fund which will assist small community groups and the clerk will receive an email for the next round of funding.
Cllr J. Knowles has nothing further to add.
064-23/24 The co-option of any potential candidates present
The council had three people register their interest prior to the meeting.
It was Proposed, Seconded and unanimously Resolved that Ebru Sarifindik be co-opted onto the council. She signed the declaration of acceptance of office.
It was Proposed, Seconded and unanimously Resolved that Chris Sivill is co-opted onto the council. He signed the declaration of acceptance of office.
It was Proposed, Seconded and unanimously Resolved that Jacqueline Gravett be co-opted onto the council. She signed the declaration of acceptance of office.
065-23/24 Planning matters
None.
066-23/24 Local policing – update on response’s received.
The clerk told the council that she has not received a reply from Mark Jones. The local population is increasing and the council are disappointed that the local policing are deteriorating. The clerk was asked to find out when the bi-annual meetings are.
067-23/24 Christmas illuminations – to confirm arrangements
Cllr D. Fenton has tested all the lights for the big tree and they all work. The clerk was asked to send out the letters to businesses asap. The clerk was asked to arrange with select electricals to come on the 27th November and put the lights on the tree in the market place and put the smaller trees up on the businesses and take them down on 7th January. The official lighting ceremony will be held on the 1st December in the market place. The clerk is to contact the local schools and brownies to come along and sing and contact Stan Avison to come and turn on the lights.
068-23/24 Lamp post poppies – arrangements for installation
The council will put the poppies up at 9am on the 22nd October Cllr N. Brown will provide the cable ties.
069-23/24 Community Led housing – update on progress
Discussed in the public forum, the council will await an update from them on a meeting.
070-23/24 Breedons – Site report and update
The council has not yet received a site update.
071-23/24 Tattershall Thorpe Dyke - Wooland trust
It was Proposed, Seconded and unanimously Resolved that the clerk write back to them explaining that it is there section which requires maintenance to elevate the drainage issues and once that has been done the council can ask the private land owner to clear their part.
072-23/24 Parking in the market place
Meeting with highways office arranged for 4th October to discuss various issues.
It was Proposed, Seconded and unanimously Resolved that the clerk writes to ELDC to see if she can get a parking officer to attend the market place where the current yellow lines are.
073-23/24 Tattershall Thorpe notice board – Update on installation
It was Proposed, Seconded and unanimously Resolved for the clerk to arrange the installation of the notice board.
074-23/24 Village hall room hire- To discuss moving to smaller hall
It was Proposed, Seconded and unanimously Resolved that the council move to the small hall for their meetings.
075-23/24 Parish online – update
Cllr M. Keeling sent an update via email to the clerk but she was not able to access the laptop to share it with the council but she will forward it on after the meeting.
076-23/24 Grouping order
No update.
077-23/24 To discuss the noticeboards uses and users
It was Proposed, Seconded and unanimously Resolved that the clerk only have access to the noticeboard and she put up the notices. The noticeboard on the CO-OP will be used for council business and the others can be used to display various local items.
078-23/24 Financial matters:
1. To ratify the payments for July and August 2023 (see schedule) with current bank balances.
It was Proposed, Seconded and unanimously Resolved.
Cllr N. Edwards told the council that he was very happy to see that the external Audit all went through with no issues.
2. Reimburse Cllr Brown for hedge cutting and weed costs at Churchyard. Cllr N. Brown told the council that he does not want reimbursing for the costs.
079-23/24 Clerks report
1. 7th October – Thank you for wombles at Allan Barker. Cllr Knowles and Cllr Dawson will attend this meeting.
080-23/24 The next meeting will be on the 3rd October 2023 at 7:15pm in Tattershall village hall. Staffing committee date 10th October and finance and general purpose 21st November to be confirmed.
It was Proposed, Seconded and unanimously Resolved that the above dates be confirmed. The staffing committee meeting will be held at 9:30am rather than 7:15pm like the others.
081-23/24 Any items for inclusion on the next agenda
None.
082- 23/24 To resolve to move into closed session - under section 100(a)(4) of the LGA 1972, the press and public be excluded from the meeting for the following items in the grounds that, if they were present there could be disclosed to them exempt information as defined in para3part1 of sch 12a to the act as amended.
It was Proposed, Seconded and unanimously Resolved to move into closed session.
The meeting closed at 9:15pm
Closed session items:
1. SCIS village hall WIFI contract
It was Proposed, Seconded and unanimously Resolved for the council to remain on a rolling contact so that if the village hall get a new internet provider the council will be able to cancel within 30 days.
2. Grass cutting tender for 2024
It was Proposed, Seconded and unanimously Resolved that the clerk invite new businesses to tender for the contract.
3. Pension scheme for clerk
This will be discussed at the staffing committee meeting.