February 2023 Minutes
Tattershall with Thorpe Parish Council
February 7th 2023
Attendees:
Cllr Caroline Dawson (Chair), Cllr Neville Edwards (RFO), Cllr Nick Brown, Cllr Serv Coulber, Cllr Andy Fletcher, Cllr Betty Harvey OBE, Cllr Marc Keeling, Cllr Janice Cotgreave, Cllr James Stanley and Cllr Ian Wadsworth.
County Councillor Tom Ashton, District Councillors Stan Avison and Martin Foster
Kathy Roberts, Interim Clerk.
Absences: Cllr James Knowles
Public Forum Commenced at 7.15pm – 8 members of public in attendance.
Comments all relating to the current planning applications for 11 Market Place Tattershall, from 4 attendees – concerns for loss of revenue for local businesses, close proximity of the Park homes at the rear and potential noise from extractors and opening hours of the new business, additional litter and traffic. Proposed back lit signage was deemed to be out of character for historic market place and the potential of this setting a precedent for the future of the area.
Councillor Brown briefly responded – Parish Council is a consultee only and ultimately East Lindsey will make the decisions, opening hours are restricted by the application S/175/0155/08.
Council will make their observations at item later on agenda.
County Councillor Ashton – requested he give his report, Chairman allowed. A speed limit review is being considered on Lodge Road and also on Kirkby Lane issues reported during January, unsociable parking at the nursery was being addressed with a traffic regulation order having been requested. Budget setting is almost complete CC are looking at minimal increases in the Council Tax with the main increased budgets going into Highways and Adult Social Care. Question – service buses have started using Lodge Road, Cllr Ashton is going to look into this and report back, traffic restrictions exist via a weight limit.
Chairman closed the public session.
Agenda
132-22/23 Welcome to the February meeting from Chairman, introducing Kathy Roberts the clerk for this meeting. Cllr Dawson had recently attended the 80th anniversary of the Sibsey Lancaster air crash.
133-22/23 Apologies for Absence in accordance with Local Gov. Act 1972, Sch 12, para 40. Cllrs Leggate, Fenton & Cllr Langley who reported illness, proposed and seconded to accept all apologies, all voted in favour RESOLVED.
134-22/23 Declarations of interest under the localism act 2011– Cllr Coulber item 142 he had requested item.
135-22/23 Notes of the meeting held 6th December 2022 previously circulated; Proposed and seconded that these are a true and correct record of the meeting, vote taken all in favour RESOLVED Chairman signed and dated 7 pages.
136-22/23 District Cllr Stan Avison – expressed his thoughts on Cllr Ashton being allowed time in the public session, particularly as members of public were in attendance. Cllr Avison has logged his comments on the planning applications for 11 Market Place, these can be found online.
District Cllr Martin Foster – East Lindsey budget is out for consultation, all feedback will be considered. Waste collection services for businesses, schools etc. at a competitive charge from April 2023 the bins will be collected on the same rounds as the domestic collections.
137-22/23 Interview panel of 5 councillors met with two applicants for the position of Clerk to Council on Monday 6th February, one has been chosen to be offered the post and there are a few questions that need to be addressed before a public announcement can be made.
138-22/23 Kirkby Lane – reports of roadside erosion had been visited by 4 councillors, the understanding is that a visit from Highways has already been requested by County Cllr Ashton – no further action required.
139-22/23 LCC grass cutting contract – following discussion this item was deferred to March for clarification on the contract wording items 8, 11 & 12 before signing can take place. Councillors also asked for insurance cover details. Clerk to action the request for information. Cutting schedule maps to be sent out to all Cllrs.
140-22/23 Website management – following discussion clerk informed Council there was an option to purchase 5 hours service @ £85 plus VAT this with the 5 hours to carry over will give the new clerk time to settle in and decide if it is required for the future. Proposed and seconded, vote taken all in favour RESOLVED. Clerk will change the order with LALC.
141-22/23 Notice board repairs – Tattershall Thorpe, two quotes were considered, due to the condition of this board and cost of repairs, It was Proposed and seconded to get quotes for a complete new structure in a composite material to ensure longer lifespan and value for money, all voted in favour RESOLVED.
142-22/23 Tattershall Thorpe Jubilee group newsletter printing costs – Council agreed that a grant form request is required for this to be considered. Cllr Coulber will inform the group, request expected March meeting.
143-22/23 Chairman’s Chain of Office – proposed and seconded to bring this up to date, to fill the collar with name tags and add all previous Chairmen with dates the most recent name tag is currently 2008, all voted in favour RESOLVED.
144-22/23 Funding request received from Tattershall Village hall for funds towards Coronation celebrations in the form of a lunch for parishioners amongst other activities over the weekend. Proposed and seconded, majority vote RESOLVED to donate £350
145-22/23 Council discussed Coronation plans – Proposed and seconded to decorate the market place, and support groups where funds allow events to be held, no other Council events to be held. Vote taken majority vote RESOLVED Cllr Harvey voiced her disappointment that no commemorative items were being gifted to school children. Cllr Coulber explained that everyone would be welcome to join in the celebrations to be held by the Jubilee Group in Thorpe – It was suggested that a grant request was placed for this. Councillors were reminded that they voted for the lowest option of funds for grants put forward in the Budget – so this is what they have to spend.
146-22/23 Co-option of Councillor for the vacant seat will be deferred with elections in May this year all Councillors will stand down and seats will need to be applied for.
147-22/23 Ideas for use of the central Market Place notice board currently unused were discussed – with an inclusion of a footpaths map being one of the suggestions – pictures and ideas to be available for March meeting.
148-22/23 Gritter Risk Assessment and a map of approved areas for gritting was adopted Proposed, seconded, all voted in favour RESOLVED thank you Cllr Fletcher for the document.
149-22/23 1. Planning application S/175/OOO55/23 installation of 6 metre high oven duct, boiler flue, vent extractor fan, air con and cold room units, existing plant to be removed – 11 Market Place Tattershall. Proposed, seconded, all voted in favour to report concerns of parishioners and request that EL consider the close proximity if the dwelling behind the property in regard to noise levels of the associated equipment changes and additional activity levels – although it was noted that there are current operating hours imposed as of application S/175/0155/08 these still stand. Adequate bins and litter management should be encouraged. RESOLVED clerk to send in comments.
2. Planning application S/175/00053/23 Consent to display 2 x internally illuminated fascia signage, 1 x double sided internally illuminated projecting sign and 1 x internally illuminated graphic sign. – 11 Market Place Tattershall. Proposed, seconded and RESOLVED to comment thus: Council would like EL to consider the signage be sympathetic to the area and also limited to being illuminated during opening hours only.
3. Planning application S/175/00101/23 Single storey extension to existing dwelling (work already commenced)- Oak Leaf Woodhall Rd Tattershall Thorpe. No objections Support proposed, seconded, all voted in favour RESOLVED.
150-22/23 Financial matters
1. Audit report – final documents will give a clear understanding of the procedure that has to adhered to there are a number of areas where council will need to answer no on this year’s statement, to comply with auditor regulations. PKF Littlejohn are the Councils appointed external auditor services for the next 4 years.
2. To approve bank reconciliations for December and January 23 – proposed, seconded all voted in favour Cllr N Edwards confirmed the current balance at the bank.RESOLVED
3. Virtual land line and mobile contract – proposed seconded and RESOLVED for clerk to investigate closing the account and looking at a SIM only deal.
4. To approve payment to interim Clerk as invoices included in above payments lists attached.
151-22/23 Clerks report – Public meeting arranged for 6th March – housing developers. Sage account no longer required to complete salaries this will be cancelled.
Meeting closed 9.45pm