March 2023 Minutes
Tattershall with Thorpe Parish Council
March 7th 2023
Attendees:
Cllr Caroline Dawson (Chair), Cllr Neville Edwards (RFO), Cllr Nick Brown, Cllr Serv Coulber, Cllr Andy Fletcher, Cllr Betty Harvey OBE, Cllr Marc Keeling, Cllr Janice Cotgreave, Cllr James Stanley, Cllr Ian Wadsworth, Cllr Norman Leggate, Cllr Nigel Langley.
Kathy Roberts, Interim Clerk.
Apologies – District Councillors Avison & Foster – invites did not reach Cllrs in time to attend.
No reports – most areas are on hold currently in the run up to elections.
No public forum required
Cllr Coulber asked if there was any update on the Bus Shelter refurbishment in the Market Place and are LCC planning to do all shelters? Clerk will make enquiries and check emails for any details.
7.20pm meeting commenced.
152-22/23 Welcome from Chairman Cllr Caroline Dawson thanking all for attending once again.
153-22/23 Apologies and reasons for absence were heard from Cllr J Knowles and Cllr D Fenton proposed and seconded to accept both vote taken majority vote RESOLVED
154-22/23 Declarations of interest not recorded on DPI – Cllr Coulber had requested item 159 and declared interest as part of the requesting group.
155-22/23 Notes of the meeting held 7th February 2023 previously circulated; Proposed and seconded that these are a true and correct record of the meeting, vote taken all in favour
RESOLVED Chairman signed and dated.
156-22/23 District Councillors No reports received see above.
157-22/23 LCC grass cutting contract – Proposed, seconded to sign the contract which is now a rolling contract rather than an annual one, to also return a copy of the reply from LCC in response to this Councils queries. All voted in favour RESOLVED – Chairman signed the documents
158-22/23 Notice Board replacement Tattershall Thorpe – quotes and prices circulated, following discussion, Proposal Cllr N Brown to purchase the double door unit and posts and employ a local contractor to install, seconded Cllr N Langley – vote taken – majority vote in favour RESOLVED
159- 22/23 Grant request from Jubilee Group Tattershall Thorpe – requesting £200 towards the printing and production of the annual newsletter - Proposed Cllr N Brown, seconded Cllr M Keeling all voted in favour RESOLVED
160-22/23 To consider uses for the notice board on the central green, after discussion it was decided to leave it alone and use it, placing any advertising material, along with Village notices.
161-22/23 Village planters – after much discussion Cllr I Wadsworth proposed that Council employ a local contractor, to plant up the planters with low level colourful replenished twice yearly, seconded Cllr M Keeling – a call for volunteers will be placed in the Wapentake to look after the dead heading and removal of debris and failed plants, if there are no volunteers then the chosen chosen contractor will be asked to carry out this work. A majority vote recorded in favour; no votes recorded against RESOLVED – Clerk to action this work, covering all planters in Tattershall and Thorpe.
Watering schedule – John Hanson to be approached to carry out the watering as required all planters – proposed and seconded all in favour RESOLVED
162-22/23 Planning S/176/00329/23 Particulars relating to the erection of dwelling Holly House North Rd, Tattershall Thorpe - No comments
163-22/23 To consider changing dates of 3 forthcoming meetings to accommodate the new clerks work schedule Annual Council meeting 16th May , 11th July & 14th November, the Tattershall V Hall has confirmed that the small hall is available to Council for these dates; Proposed, Seconded, all voted in favour RESOLVED – clerk to advertise the changed dates.
164-22/23 To formally appoint the Clerk Sarah Louise Kulwicki as of 1st March 2023 and approve the Signing of the contract of work, clerk to work from home contracted for 12 flexi hours, to be conntactable by phone during Tuesday and Thursday between 9am and 3pm as set out in the contract. Rate of pay set at spinal point 17. Proposed, Seconded, vote in favour RESOLVED
Sarah –Louise Kulwicki joined the meeting – and was introduced to all present.
165-22/23 Financial Matters
1. External auditors report – remains un completed
2. Purchase of Union Flag for Thorpe £116.87 plus VAT proposed Cllr N Brown seconded Cllr A Fletcher, majority in favour RESOLVED
3. To approve bank reconciliation statement February, Proposed and Seconded RESOLVED
4. To Ratify payments for Feb and payments resolved this meeting, proposed, seconded RESOLVED
5. To approve payment to interim Clerk, invoiced payment proposed, seconded RESOLVED
166-22/23 Clerks report
1. Public meeting arranged for 21st March 8pm to discuss planning proposals as previous presentation Blacksmiths Corner/Harness Drive.
2. DMMO – footpath requests made by member of public.
• Kirkby on Bain/Tumby/Tattershall Thorpe/Tattershall DMMO 610: Claimed footpath from Kirkby on Bain Public Footpath 170 to Wharf Lane, Tattershall
• Tattershall DMMO 611: Claimed footpath from Sleaford Road (A153) to the bank of the River Witham
3. Sage account cancelled.
4. Vodaphone – contract has been recently extended the cost to cancel £395 is more that the years contract, this will be cancelled at end of contract.
5. Archives documents accepted will be taken to Lincoln archives and listed under Tattershall with Thorpe Parish Council, other documents will be retained until time allows for sorting to be shredded or kept for the legal timescales.
6. Historic England – report on Church wall all details remained unchanged. Feb 28th 2023
Meeting closed 9.20pm