May 2023 Minutes Annual Parish Council Meeting
Tattershall with Thorpe Parish Council
May 16th 2023
Attendees - Cllr Andy Fletcher (Chair), Cllr Serv Coulber, Cllr Marc Keeling, Cllr N. Brown, Cllr C. Dawson and Cllr and DCllr J. Knowles.
Sarah Kulwicki - Clerk.
Apologies – Cllrs N. Edwards, Cllr D. Fenton and Cllr N. Langley. County Cllr T. Ashton.
No public forum required
7.15pm meeting commenced.
013-23/24 Election of Chairman
Cllr J. Knowles Proposed himself, Seconded by Cllr S. Coulber.
Cllr C. Dawson Proposed Cllr A. Fletcher, Seconded by Cllr N. Brown and Resolved.
There were no other nominations.
014-23/24 Election of Vice- Chairman
Cllr J. Knowles Proposed himself, Seconded by Cllr S. Coulber.
Cllr A. Fletcher Proposed Cllr N. Brown, Seconded by Cllr C. Dawson and Resolved.
There were no other nominations.
015- 23/24 All councillors to sign declaration of acceptance of office and DPI forms as newly elected councillors
Councillors completed these before the meeting commenced.
016-23/24 Apologies for Absence in accordance with Local Gov. Act 1972, Sch 12, para 40. To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting
Apologies received from Cllr N. Edwards, N. Langley and D. Fenton. It was Proposed, Seconded and unanimously Resolved to accept the apologies.
017-23/24 To receive any declarations of Interest under the Localism Act 2011 and to consider any requests for dispensations for items on the agenda not previously recorded on member’s register of interests
There were none.
018-23/24 To approve as a correct record the notes of the meeting held on 4th April 2023 and to authorise the Chair to sign the official minutes.
It was Proposed, Seconded and unanimously Resolved to approve the minutes.
019-23/24 To receive reports from County and District Councillors
The clerk was asked to chase Councillor Ashton for a response about the water in the dyke at Tattershall Thorpe.
District Cllr J. Knowles told the council he is attending his induction sessions and had nothing to report at this time.
020-23/24 The co-option of any potential candidates present
There were none.
021-23/24 Archer survey results/ request for speed limit reduction
The council discussed the archer survey results and based on those figures and there is not enough evidence or collision data to request a speed limit change at this time.
022-24/24 Planning matters
a) S/176/00954/23 – Springdale, Woodhall spa, Tattershall Thorpe. Planning Permission - Erection of a detached outbuilding to use as a double garage, garden room with w.c. and first floor hobbies/games room and alterations to existing vehicular access. The council support this application.
023-23/24 Annual Audit documentation
a) To consider and approve the annual governance statement – The council read and understood what they were, as a corporate body signing.
It was Proposed, Seconded and unanimously Resolved. The chairman signed the annual governance statement.
b) To consider and approve the accounting statements – The accounting figures had been transcribed into the accounting statements.
It was Proposed, Seconded and unanimously Resolved. The chairman signed the accounting statements.
024-23/24 Financial matters:
1. To approve the Bank Reconciliation statement for May 2023
It was Proposed, Seconded and Resolved.
2. To ratify the payments for May 2023 (see schedule below)
It was Proposed, Seconded and Resolved.
3. Donation requests
Request received from Dandelions day nursery for a donation towards a community defibrillator. It was Proposed that a donation of £100 be made, Seconded and Resolved.
4. To discuss the chain of office quote received
The council discussed the chain of office and its requirements 4 new links and connectors are needed with engraving. The costs of this where discussed and how the council could allocate funds. It was Proposed that the council purchase 6 to ensure they had enough to allow for a budget build when the next links are needed. Seconded and Resolved.
025-23/24 Clerks report
1. Braedon’s update – The clerk circulated the email from LCC as they deal with planning application for waste and mineral sites. There is currently no conditions in place which would direct the traffic in one direction. The clerk was asked to write to Breedons and ask if they could speak with the drivers about this issue.
2. Planters – The clerk told the council she has filled the planters for Kings coronation and decorated them with bunting, which has now been removed.
3. The clerk reported that the manning trophy has been engraved. Cllr C. Dawson will speak with the group and invite them to the next meeting where it will be presented to them.
026-23/24 The next meeting will be on the 6th June 2023 at 7:15pm in Tattershall village hall
The clerk was asked to add any other items for inclusion onto the next agenda. The clerk was also asked to write to the previous Cllrs and thank them for their service.
The meeting closed at 8:25pm