October 2020 Minutes
Minutes of the remote Parish Council Meeting of Tattershall with Thorpe Parish Council held on Tuesday 6th October 2020.
Councillors present on Zoom forum were Mr Coulber, Mrs Dawson, Mr Brown, Mr Wadsworth, Mr Eldridge, Mrs Knowles, Mr Knowles, C Cllr Mr Ashton, D Cllrs Mr Avison & Mr Foster plus clerk Mrs K Elliott. Two members of the public were also present.
7.15pm
Public Forum: Matters discussed during the public forum included flooding problems in North Road which TA and SC are communicating about. Mr & Mrs Maltby spoke about their concerns about the Caravans at the rear of The Bluebell Inn. They do not want any more caravans on this site, there used to be 2 and there are now 15. SA and MF explained the rules about the current permission for this site and the licence agreement which is in place. Members also discussed the chance of getting permission on the adjacent agricultural land and as this is still in separate private ownership it is thought that this would be highly unlikely. There is a large branch down from a tree near the Buttercross, this has been reported.
The meeting started at 7.29 pm.
2020/282 Welcome & Chairman’s Report – NB thanked everyone for their attendance and noted that the meetings will be taking place remotely for some time to come.
2020/283 Apologies – The parish clerk reported that apologies for absence with valid reasons given have been received from Mr Leggate, Mrs Harvey, Mr Edwards, Mr Langley & Mr Stanley and it was proposed, seconded, voted and RESOLVED that apologies be noted with valid reasons for absence being accepted.
2020/284 To Receive Declarations of Interest under the Localism Act 2011 – there were none.
2020/285 To approve as a correct record the Notes of the meetings of the Council – It was proposed, seconded, voted and RESOLVED unanimously that the official minutes of the last meeting held on 1st September 2020 having been previously circulated were approved as a true record of the minutes, NB signed and dated.
2020/286 Reports from District and County Councillors, Police and any other outside agencies – Mr Avison thanked the clerk for her help in completing the application form for District Councillors Community grant to assist with the purchase of the solar powered speed sign. Mr Foster advised that the glass recycling bin collections are experiencing some issues currently but glass recycling has gone up by 45%. ELDC are aware of the situation and have arranged additional collections. Residents are requested to report any full or overflowing recycling points to ELDC customer services.
County Councillor Ashton will chase the North Lane flooding matter for action, the Thorpe Road speed limit review and works for the junction with Pauls Lane were discussed. TA also noted that Pauls Lane is to be upgraded to a “c” classification road as it carries a lot of heavy traffic. The street lamps in the Market Place have been repaired and cleaning will be chased. Hunters Lane footpath and road condition is being followed up and there will be a meeting with the highways officer. TA has nothing further to add with regard to the S106 footpath link, but he is still optimistic for a good conclusion.
2020/287 To Co-opt – the clerk confirmed that there had been no further expressions of interest.
2020/288 Clerks report on correspondence and matters outstanding:
a) Market Place Improvement work – the clerk outlined the need to purchased two padlocks for the removable bollards opposite the Lodge Caravan Park. Purchase was approved at up to £35.
b) Remembrance Sunday 8/11/20 – The clerk confirmed that wreaths have been ordered and will cost £60. The service arrangements have been confirmed and will commence at 10.55am in both Tattershall and Tattershall Thorpe. The clerk will confirm the arrangements are for the Cemetery.
c) Extra Bin for Canal bank – the clerk is yet to receive confirmation that ELDC will empty this bin. It was resolved to defer this decision until the November meeting by which time ELDC should have responded.
d) BKG presentation – the clerk will organise this presentation to take place to keep in line with Social Distancing regulations at N B Law.
2020/289 To consider purchase of planter(s) – as per the circulated document, the members discussed the size and costs. The proposal if for one planter in the Market Place and will be maintained voluntarily by councillors and family members. Members discussed the cost and commitment required to install and look after these planters. It was RESOLVED to defer this decision to the November and to get further information on different options of planters. Coningsby TC have half barrel planters which were considerably cheaper to purchase and are planted and maintained by The Leo’s.
2020/290 Blacksmith’s Corner update – as per the circulated documents there is currently nothing further to add.
2020/291 Community Speed Watch -
a) CSW report – as per the emailed report circulated earlier this week, one in 4 cars are doing over 35mph. [MF left the meeting at 8pm]
b) Police Panel report – there have not been any meetings.
c) To consider purchase & installation of vehicle activated sign for Tattershall Thorpe – the clerk was able to confirm that the solar powered device for Thorpe is to be funded by our 3 District Councillors and the post for it to be installed on has been funded by the Thorpe Jubilee committee. This project is therefore cost neutral and it was proposed, seconded and RESOLVED to purchase and install this device.
d) Data from speed device – CD confirmed that we have been able to download the data from the current device and this has been circulated to all councillors. NE and DE will analyse and the device is to be put at Lodge Road location next to back up the CSW team.
2020/292 Clinton Park Link –
a) Update- TA has provided an update on this matter earlier in this meeting and all partners are being actively perused.
b) Decision on future maintenance of this link – there is nothing further to add at this time.
2020/293 Christmas 2020
a) Suggested arrangements – the trees have been ordered and it is planned that they will be put up 28/29 November and a small scale switch on will be held on Friday 4th December at 6.30pm. Posters will be displayed without date and time. Further practicalities will be discussed at the November meeting. The clerk will deliver the new lights to CD and SC respectively for Tattershall and Thorpe.
2020/294 Tree Work
a) The clerk confirmed that previously approved work for the Church Yard which has not yet been done will now cost £1330, an increase of £150 from the original quote and
b) The Market Place work will cost £220 and it was confirmed that there is budgetary provision for this work to be carried out. It was proposed, seconded and RESOLVED to approve these costs and work.
2020/295 Clerk’s appraisal
a) It was confirmed that this will now take place on Tuesday 13th October and if any councillors have any comments to make please forward them to NE beforehand.
b) Recommendation for incremental pay increase to £12.24 per hour. Following discussion it was proposed, seconded and RESOLVED to approve this increase.
2020/296 Highways Matters: as per the circulated document.
a) Proposed speed reduction on Thorpe Road. Members discussed the proposal and asked could the whole section of road be 30mph. It was noted that the LCC criteria says it must be 40mph, however TA will investigate and for the 30mph section to include Carrwood Crescent.
2020/297 Planning Matters: There are two which have been received since the agenda was circulated and councillors are requested to send their comments and responses by email to the clerk as soon as possible.
2020/298 Financial Matters: to authorise the signing of cheques and to note income for this month.
a) Internal Audit – this has been completed for 2019/2020.
b) Payment of Accounts – as per the circulated document and bank reconciliation, the clerk confirmed that expenditure for the month totalled £1,209.89 plus vat and there was £8,741.01 income for this month.
c) Items for Budget 2021/2022 – the clerk reminded councillors to submit items for inclusion in the budget for 2021/2022. Planters.
2020/299 Reports from Outside meetings – CD confirmed that she was unable to attend the Love Tattershall Virtual meeting, however she has received the report from the meeting and can confirm that there will be an online event(s), a QR code treasure hunt and plans are being made for an actual event in 2021. There is to be a digital event at Christmas and this matter is to be put on the November agenda for further discussion.
2020/300 Items for next agenda were requested;
a) Finance & General Purposes Committee – this is scheduled for 20th October, however CD is not available and so the proposal was to hold the meeting on Wednesday 28th October at 7pm. SC asked do we need to have 6 signatories now we are moving to online banking.
b) Full Council Meeting – it was proposed, seconded, voted and RESOLVED that this will be held on Tuesday 3rd November 2020, at 7.15pm and will be held remotely by Zoom.
The Chairman thanked everyone for attending the meeting and there being no further business the meeting closed at 8.31 pm.