2020 Parish Council Minutes of Meetings

 

Councillors present on Zoom forum were Mrs Harvey, Mr Coulber, Mr Brown, Mr Wadsworth, Mr Eldridge, Mrs Knowles, Mr Knowles, Mrs Taylor, Mr Edwards, C Cllr Mr Ashton, D Cllrs Mr Avison & Mr Foster plus clerk Mrs K Elliott. One member of the public was also present.

 

7.15pm

 

Public Forum: Matters discussed during the public forum included the reporting of a tree down on the footpath by the Blue Bell Inn and this is completely blocking the path. Public waste bins at the end of the footpath of Hunters Lane and Masons Lane. Also, the bin at the end of the footpath between Clinton Park and The Market Place is always full. These are always full and MF advised that they are just not big enough in capacity. MF also explained that there are over 2000 bins across the whole district and ELDC are looking to install larger bins and a replacement scheme is to be drawn up. A request to ELDC is to be made for a bin to be installed by our notice board on the Grange Farm Estate, the clerk will action this matter. The large event Poppies need to be put up and NB plus DE will have a working party to display them. Members discussed the North Road flooding matter, the fault has been identified and the problem found. TA will chase this outstanding job. The road and footpath condition on Hunters Lane is still being chased. Traffic queueing for the Leisure Park has been raised with both Coningsby TC and ourselves. Direct contact with Tattershall Lakes has been made and new measures have been put in place.

 

Tom Hodson has joined the public forum and will enlighten members about the Clinton Park Link. Mr Hodson explained the family situation and the proposal to develop the land adjacent to the Clinton Park Link for a housing development in conjunction with the footpath link. Planning issues are being discussed separately and are at the pre application stage only. C Cllr T Ashton had suggested Mr Hodson join the parish council public forum this evening to provide the parish council with background to the situation. NB confirmed that the parish council have a consultative role as far as planning is concerned, however we are conscious of the S106 funds that are tied up with this matter. SA confirmed that he has been trying to get support from MP V Atkins in an effort to change the Environment Agency flood risk for this site and our parish. It is felt that the proposed site is a natural continuation of previous developments. Mr Hodson added that there is new information from the EA that there is a one in one thousand chance of flooding. The sequential test assumes that there are no flood defences. In conclusion TA and BH showed support for the proposed development on this land. Mr Hodson left the meeting at 7.44pm.

 

The meeting started at 7.45 pm.

 

2020/309 Welcome & Chairman’s Report – NB thanked everyone for their attendance.

 

2020/310 Apologies – The parish clerk reported that apologies for absence with valid reasons given have been received from Mr Leggate, Mrs Dawson and it was proposed, seconded, voted and RESOLVED that apologies be noted with valid reasons for absence being accepted. No message has been sent by Mr Stanley or Mr Langley.

 

2020/311 To Receive Declarations of Interest under the Localism Act 2011 – there were none.

 

2020/312 To approve as a correct record the Notes of the meetings of the Council – It was proposed, seconded, voted and RESOLVED unanimously that the official minutes of the last meeting held on 6th October 2020 having been previously circulated were approved as a true record of the minutes, NB signed and dated.

 

2020/313 Reports from District and County Councillors, Police and any other outside agencies – Mr Avison advised that the ELDC enforcement team have visited the Blue Bell caravan site and there is no breach of conditions. Mr Foster confirmed that the combination padlock has been installed at the rear of the car park and the combination has been circulated to those who need it. Lockdown will begin again on Thursday and ELDC will continue to support the business community within our district. There was no Police report supplied. The County Councillor has provided his report earlier in this evenings meeting.

 

2020/314 To Co-opt – the clerk confirmed that there had been no further expressions of interest.

 

2020/315 Clerks report on correspondence and matters outstanding:

 

a) To consider purchase of extra bin – ELDC have confirmed that this bin will be emptied and therefore it was RESOLVED to purchase this bin, cost £263, for the site at the Canal bank.

 

b) Love Tattershall 2021 – CD is unavailable this evening to provide a report however most activities and events will be online.

 

c) Documents for Councillors – it was decided that most councillors want to continue to receive documents for meetings in paper form in the post. DE is happy to receive electronic documents.

 

d) Tattershall Flag Pole – members discussed the practicalities of this task and further investigation is required.

 

e) Flag Flying Notice – it was concluded that councillors would welcome a notice saying why the flag is flying and the clerk was requested to investigate how this can be achieved.

 

f) Painting of Thorpe Village sign – the clerk confirmed that the sign has been collected and is being painted, members RESOLVED to approve this cost, £250.

 

2020/316 To consider costs of Wi-Fi for meetings – in conclusion we are not going to be back at the village hall soon, the clerk has provided details of the possible costs of installing Wi-Fi and it was felt that this would be appropriate for the village hall committee to consider taking on this expense.

 

2020/317 To consider purchase of planter(s) – as per the circulated document, the members discussed the size and costs. Is the oak barrel type preferred or the Amberol version, it is felt that the Amberol version is more aesthetically pleasing and will match the new street furniture. More costings were requested to include delivery, vat, plants and compost. DE proposes that only one planter is required and that he will maintain this planter. It should be well anchored down so that it cannot be easily removed.

 

2020/318 Parish Handyman – as per appendix #2 which was circulated before the meeting, members discussed this proposition and MF provided more background from Coningsby TC. SC asked what the projected annual costs might be and whether an appropriate way forward might be to employ a contractor. Further information was requested for a future meeting.

 

2020/319 Community Speed Watch -

 

a) CSW report – as per the emailed report circulated earlier today.

 

b) Police Panel report – there have not been any meetings.

 

BH asked where the data is from the interactive sign – this has been circulated via email to all councillors.

 

The clerk confirmed that the device for Thorpe has been ordered and we are waiting for a new post to be installed by LCC/LRSP.

 

2020/320 Clinton Park Link –

 

a) Update- This has already been discussed during the public forum.

 

b) Decision on future maintenance of this link – there is nothing further to add at this time.

 

2020/321 Christmas

 

a) Practicalities – all trees will be delivered on Monday 23rd November and the clerk will check with CTC what the plans are in Coningsby as we will be still in lockdown. We must be aware of the guidelines and adhere to social distancing. The clerk was requested to contact Mr G Harness and ask if they would be able to install the tree on behalf of the parish council. The tree for Tattershall Thorpe will be delivered to SC’s home address.

 

2020/322 Clerk’s appraisal – This was carried out by Zoom, 18 months after the last one and the next one will be held in April 2021 to get back in line. A good action plan for the next 12 months is in place. NE asked councillors to respond promptly to emails from the clerk especially for planning applications. NE also confirmed that the transfer of content to the new website is to be carried out during November.

 

[SA left the meeting at 8.44pm]

 

2020/323 Planning Matters: There are three which have been received since the agenda was circulated and councillors are requested to send their comments and responses by email to the clerk as soon as possible.

 

2020/324 Financial Matters: to authorise the signing of cheques and to note income for this month.

 

a) Budget for 2021-2022 – Documents have been circulated which explain the decision of the Finance Committee who met last week and have proposed a budget of £29,240.00 – this was RESOLVED. NE provided an explanation of the decision making process for this committee.

 

b) Precept for 2021-2022 – Documents have been circulated which explain the decision of the Finance Committee who met last week and have proposed a precept of £17,637.48 – this was RESOLVED.

 

c) Payment of Accounts – as per the circulated document and bank reconciliation, the clerk confirmed that expenditure for the month totalled £1,770.14 plus vat and there was £200.00 income for this month. The clerk advised that the online banking system has been set up for the council bank account and that there are 4 payments requiring authorisation, NE will do this.

 

2020/325 Reports from Outside meetings – There have been no outside meetings.

 

2020/326 Items for next agenda were requested;

 

a) Full Council Meeting – it was proposed, seconded, voted and RESOLVED that this will be held on Tuesday 1st December 2020, at 7.15pm and will be held remotely by Zoom.

 

The Chairman thanked everyone for attending the meeting and there being no further business the meeting closed at 8.54 pm.