May 2020 Minutes
Minutes of the remote Parish Council Meeting of Tattershall with Thorpe Parish Council held on Tuesday 5th May 2020.
Councillors present on Zoom forum were Mrs Harvey, Mr Langley, Mr Coulber, Mrs Taylor, Mr Eldridge, Mrs Dawson, Mr Morgan, Mr Edwards, Mr Brown, D Cllr Mr Avison, Mr Foster & C Cllr Mr Ashton plus clerk Mrs K Elliott. Responses were not received from Mr Stanley.
7.22pm
Public Forum: Several matters were raised by Mr Eldridge including the Tattershall road sign which is hanging off its posts at the Woodhall Spa end of the village, the dog pooh bin at the village hall is full and overflowing as is the charity clothes bin and this has been reported to The Salvation Army. Also the Curzon Estate road sign is damaged. It is also noted that there are two Market Place bollards which need to be removable for the waste lorries to gain access to Lodge Park. The clerk will advise ELDC of this requirement.
The meeting started at 7.30pm.
2020/191 Welcome & Chairman’s Report – NB noted the sad death of former councillor Mrs Jane Pow and condolences have been sent to her family.
2020/192 Apologies – The parish clerk reported that apologies for absence with valid reasons given have been received from Mr Leggate, it was proposed, seconded, voted and RESOLVED that apologies be noted with valid reasons for absence being accepted. No responses have been received from Mr Stanley.
2020/193 To Receive Declarations of Interest under the Localism Act 2011 – there were none.
2020/194 To approve as a correct record the Notes of the meetings of the Council – It was proposed, seconded, voted and RESOLVED unanimously that the official minutes of the last meeting held on 3rd March and 7th April 2020 having been previously circulated were approved as a true record of the minutes, NB signed and dated.
2020/195 Reports from District and County Councillors, Police and any other outside agencies – Mr Ashton, C Cllr gave his report including the extra funds each councillor has received during the Covid-19 crisis which has been given to local community groups including Lions. The county council are to have their first electronic meeting soon. He continues to handle highways matters and a missing manhole has been located on North Road and Pauls Lane is to receive reinforcement works soon. Highways officers are working through a long list of jobs. Mr Avison, D Cllr will contact ELDC officers about the full dog waste bin in the morning. MR Foster, D Cllr advised that the District Council grass cutters are to be starting work next week when policies are in place to allow working within guidelines. Waste recycling centres are to be opening next week also with a booking system and for green waste and wooden items only. Social distancing rules will be in place.
2020/196 To Co-opt – the clerk confirmed that there had been no expressions of interest.
a) The proposal to distribute a leaflet to all households via the wapentake to try and encourage new councillors was discussed; the cost is £126 plus vat. We currently have vacancies for 4 Tattershall councillors and it was concluded to decide this at the March meeting. This matter is to be deferred.
2020/197 Clerks report on correspondence and matters outstanding:
a) Blacksmiths Corner update – the planned consultation event in April has been postponed until at least May.
b) Post Office Closure & Refurbishment – the building works are currently on hold. However, it has been noted that work has recommenced within the last few days.
c) Market Place Improvement work – this has been put on hold until lockdown is over.
d) Annual Parish Meetings – these are postponed until May 2021.
e) Police Panel representative – there have been no meetings and therefore there is nothing to report.
f) It is noted that letters of thanks have been received from Coningsby & Tattershall Lions and LIVES for the donations made.
2020/198 Community Speed Watch update
a) CSW report – there has been no activity within the parishes during lockdown.
2020/199 Grass Cutting – The clerk confirmed that this will be carried out.
2020/200 Highways Matters – There are none.
2020/201 Tree Works in Tattershall – Mr Morgan advised that he was prepared to meet with the clerk to carry out a site visit and inspection of trees.
2020/202 Asset Review
a) Tattershall Thorpe Sign – two quotes are being obtained for the replacement sign post; the cost is yet to be confirmed.
2020/203 Clinton Park Link – TA provided an update on the Willows Estate and has contacted the Surveyor for the Estate and will chase for a response.
2020/204 Clinton Park Land – This matter is to be deferred.
2020/205 To approve verge and path edge cutting back in Tattershall Thorpe – Following discussion it was confirmed that the 19/20 budget is £500 for this task. Members agreed to discuss this matter outside the meeting tonight and a decision will be taken at the June meeting.
2020/206 To consider renewing membership for CPRE – it was proposed, seconded and RESOLVED to renew this membership.
2020/207 To consider application for District Councillors Community Grant Scheme – SA & MF confirmed that their Covid-19 specific funds had all been allocated but there was still funds available from the normal funding pot.
2020/208 Tearout Festival 2020, Scholey Park – it is presumed that this event has been postponed.
2020/209 Insurance – the insurance renewal has been received at £543.69; this is an £11 increase on last year and it was proposed, seconded and RESOLVED to renew this policy.
2020/210 Planning Matters:
a) S/176/01895/19 – Willow Holt Caravan Park FPP Given for café.
2020/211 Financial Matters: to authorise the signing of cheques and to note income for this month.
a) Payment of Accounts – see attached and circulated accounts sheet and bank reconciliation. Members were advised of the list of payments including amended amounts and it was proposed, seconded, voted and RESOLVED that payments were made to the sum of £2,643.55 including VAT and there was £7,527.50 income for the month.
2020/212 Reports from Outside meetings – none had been attended.
2020/213 Items for next agenda were requested.
a) Full Council Meeting – it was proposed, seconded, voted and RESOLVED that this will be held on Tuesday 2nd June 2020, at 7.15pm and will be held remotely by Zoom.
Members discussed putting up of bunting for the VE day commemorations and NB also advised that he has small union flags which go in the Christmas Tree holders which will be put up. Union Flags will be put up on flag poles in both villages.
The practicalities with regard to the presentation of the Manning Trophy were discussed and the clerk will write to the winners in the first instance.
There being no further business the meeting closed at 7.54 pm.