July 2020 Minutes
Minutes of the remote Parish Council Meeting of Tattershall with Thorpe Parish Council held on Tuesday 7th July 2020.
Councillors present on Zoom forum were Mrs Harvey, Mr J Knowles, Mr J Stanley, Mr Langley, Mr Coulber, Mrs Taylor, Mr Eldridge, Mrs Dawson, Mr Edwards, Mr Brown, D Cllr Mr Avison plus clerk Mrs K Elliott. Two members of the public were present Mrs S Knowles & Mr I Wadsworth.
7.15pm
Public Forum: The presentation of the Manning Trophy was discussed and it was resolved to try to organise this at a socially distanced opportunity. SA will deliver the trophy to the engravers and the clerk will contact everyone to confirm the details.
The meeting started at 7.19 pm.
2020/234 Welcome & Chairman’s Report – NB thanked everyone for their attendance and urged councillors to maintain brevity and also confirmed that we have Zoom subscription in place. The Co-op is now open and looks very pleasing.
2020/235 Apologies – The parish clerk reported that apologies for absence with valid reasons given have been received from Mr Leggate and D Cllr Mr Foster and it was proposed, seconded, voted and RESOLVED that apologies be noted with valid reasons for absence being accepted.
2020/236 To Receive Declarations of Interest under the Localism Act 2011 – there were none.
2020/237 To approve as a correct record the Notes of the meetings of the Council – It was proposed, seconded, voted and RESOLVED unanimously that subject to one amendment the official minutes of the last meeting held on 2nd & 9th June 2020 having been previously circulated were approved as a true record of the minutes, NB signed and dated.
2020/238 Reports from District and County Councillors, Police and any other outside agencies – Mr Avison advised that free car parking has now been extended until 1st August. A Zoom District council meeting was held to confirm the alliance with Boston Borough Council which will save £15 million. It was also confirmed that both our local village halls have received a £10,000 grant each and SA is dealing with lots of licensing matters none of which are relevant to Tattershall. The Police report has been circulated by email. D Cllr M Foster advised in his email report that Coningsby Toilets have been vandalised but are now open again.
2020/239 To Co-opt – the clerk confirmed that there had been two expressions of interest. Mrs S Knowles and Mr I Wadsworth. Councillors discussed these candidates and it was proposed, seconded and RESOLVED to co-opt Mrs Knowles & Mr Wadsworth with immediate effect.
2020/240 Clerks report on correspondence and matters outstanding:
a) Market Place Improvement work – there is a provisional start date of 20th July for this work. Members discussed bicycle racks which are already provided in the first small green area closest to the co-op store. The clerk was requested to keep chasing the contractors.
b) Current condition of Market Place – as per the email received from DE the clerk confirmed that all queries have now been resolved, contractors chased and SA will remove the loose wooden posts.
c) Police Panel representative – there have been no meetings and therefore there is nothing to report.
d) Tattershall Village Hall – Mrs J Newholm has retired and a new volunteer has taken over as bookings secretary, N Peart. The clerk was requested to write to Mrs Newholm to thank her on behalf of the parish council for her 20 yrs. service to the village hall.
2020/241 To approve signing of licence for new noticeboard: the clerk outlined the details for the licence and it was proposed, seconded and RESOLVED to sign this document,
2020/242 Community Speed Watch update -
a) CSW report – the CSW coordinators have provided a report earlier today which has been circulated to everyone this morning.
Councillors would like information from the data which is downloadable from the device and a question was raised about how the device is being recharged. The clerk will contact Select Electrical with regard to accessing the charger and also NB will organised the downloading of the data.
b) Thorpe Site for SID – those present discussed the current sites, the cost of the initial purchase of this device. There are currently 6 places for the SID and it is moved every 2 weeks. Are there any places suitable for the SID to be located in Tattershall Thorpe? We do have some of the luminous signs but they are easily damaged by HGV’s. It is felt that one of the 6 sites in Tattershall is not suitable and should be changed. It is felt that some councillors have changed their minds, why is this? Residents are asking for more action on this topic. It was resolved to contact LRSP to see if there is a suitable location in Tattershall Thorpe for the SID device to be sited.
2020/243 Best Kept Garden Competition 2020 – The first round judging has been completed and District Council Alex Hall is to be asked if he can carry out the judging of the finalists.
2020/244 Clinton Park Link – TA is not available this evening. The deadline for this S106 money runs out in September 2020. This cannot be dealt with this evening.
2020/245 To appoint Members to Committees:
a) Finance & general Purposes
b) Planning
c) Public Amenities
d) Personnel
Members were requested to contact the clerk by email and advise which committees they would like to be on. Members were encouraged to attend training sessions provided by LALC for appropriate courses. Some courses are now being provided on Zoom and others will be face to face in the future. Previous minimum committee membership has been F & GP 7, Planning 5, Public Amenities 7 and personnel 3.
2020/246 Planning Matters:
a) S/175/00438/20 – Listed Building Consent has been granted for 1 & 2 Castle Cottages.
b) S/175/00437/20 – FPP has been given for 1 & 2 Castle Cottages.
c) S/175/00846/20 – Planning Application for 79 High Street was discussed and it was proposed, seconded and RESOLVED to support this application.
2020/247 Financial Matters: to authorise the signing of cheques and to note income for this month.
a) To agree to set up online banking systems for parish council transactions – having discussed this matter all councillors were in favour and it was RESOLVED for the clerk to set up this system. The clerk will gather more information on systems from Coningsby Town Council who already use this system with Cooperative Bank. The same safeguards need to be in place as we already have.
b) Payment of Accounts – see attached and circulated accounts sheet and bank reconciliation. Members were advised of the list of payments including amended amounts and it was proposed, seconded, voted and RESOLVED that payments were made to the sum of £5,386.54 including VAT and there was NIL income for the month.
2020/248 Reports from Outside meetings – none had been attended.
2020/249 Items for next agenda were requested; An update on the Market Place improvement works and other highlighted items from tonight’s meeting were requested including the footpath link.
a) To consider holding an extra parish council meeting on Tuesday 4th August; it was proposed seconded and RESOLVED to hold this extra meeting, this meeting will be held by Zoom.
b) Full Council Meeting – it was proposed, seconded, voted and RESOLVED that this will be held on Tuesday 1st September 2020, at 7.15pm and will be held remotely by Zoom.
There being no further business the meeting closed at 8.42 pm.