2019 Parish Council Minutes of Meetings

 

There were no members of the public present. Councillors Mrs Harvey, Mr Langley, Mr Coulber, Mr Edwards, Mrs Kay, Mrs Taylor, Mr Eldridge, Mr Stanley, Mrs Dawson, Mr Brown, Mr Leggate, Mr Morgan and D Cllr Mr Hall & Mr Foster and clerk Mrs K Elliott.

 

7.15pm - Public Forum: The public forum started by discussing the Christmas Tree Lighting and the lack of leadership and organisation on the night. Thanks are to be offered to Mr Avison and Mr & Mrs Shaw for stepping in at the last minute. The missing bolts for the barriers have now been replaced. It is noted that if the chairman is not available to officiate then arrangements should be made to delegate responsibility to another councillor(s). Councillors also commented that residents in Tattershall and Thorpe do not know who the parish council members are and we must make more of an effort to change this. In Tattershall Thorpe the litter bin pole has been knocked down and it was agreed to purchase a bin and get it installed as soon as possible. There are a number of inappropriate signs which have been put up around Doctor’s

 

2019/101 Chairman’s Report – in the absence of NB SC agreed to chair the meeting.

 

2019/102 Apologies – The parish clerk reported that apologies for absence with valid reasons given have been received from Mr Brown and it was proposed, seconded, voted and RESOLVED that apologies be noted with valid reasons for absence being accepted.

 

2019/103 To Receive Declarations of Interest under the Localism Act 2011 – there were none.

 

2019/104 To approve as a correct record the Notes of the meeting of the Council – It was proposed, seconded, voted and RESOLVED unanimously that the official minutes of the last meeting held on 1st October 2019 having been previously circulated were approved as a true record of the minutes, SC signed and dated.

 

2019/105 Reports from District and County Councillors, Police and any other outside agencies – The report from the County Councillor has already been received. D Cllr Mr Avison advised that ELDC are purchasing Horncastle College for new District Council offices and a Boston College department. This is a joint venture and is estimated to be opened for September 2021. The premises at Manby will be sold. Cllr Foster advised that he is trying to investigate with LCC officers the future for the public toilets at Coningsby and the Picnic Site in Tattershall to see if similar arrangements can be set up for non-coastal parishes. This may result in a 20p charge. MF is trying to improve the toilets in the whole district. A member asked why there was no paper recycling facility in Tattershall or Coningsby. The Police.uk crime report for our parish was circulated to all.

 

2019/106 To Co-opt – the clerk confirmed that one expression of interest has been received from Mr P Morgan, who is present here this evening and following discussion it was proposed, seconded, voted and unanimously RESOLVED to co-opt Mr Morgan on to the parish council.

 

2019/107 To consider parish council officers – Following discussion it was proposed, seconded and RESOLVED that Mrs Dawson will become the Vice Chair and also it was proposed, seconded and RESOLVED that Mr Edwards will become RFO from April 2020, but will shadow the current RFO to enable a smooth handover.

 

2019/108 Clerks report on correspondence and matters outstanding:

 

a) Blacksmiths Corner update – ELDC have advised that following recent meetings more plans are being agreed and that further details will be provided to the parish council in due course.

 

b) Heritage at Risk register – the Church Wall has now been removed from this register.

 

c) Untidy land – at 25 Lodge Road, this matter has now been resolved.

 

2019/109 Community Speed Watch update

 

a) CSW report – the CSW team supplied a brief report, outlining that they have carried out 2 hours of monitoring in the last month. It is also noted that more volunteers need to be trained.

 

2019/110 Tree Works in Churchyard – following discussion it was RESOLVED to get two more quotes for this work.

 

2019/111 Clinton Park – Those present discussed the proposal and the question was raised what do we want to do with the land. Is further consultation with the public required? Do we want to fence off the area so that cars cannot park on it. It is currently used for dog walking, playing football and other recreational games and for parking cars. We must look at all ideas including outdoor gym or play equipment and other suggestions and cost each appropriately. D Cllr S Avison suggested that a previous parish survey contained data which could be used again. The clerk will investigate further and report in more detail at the February meeting.

 

2019/112 Grants & Donations Policy – having been circulated to everyone present it was proposed, seconded and RESOLVED to adopt this new version of this policy.

 

2019/113 Christmas Lighting arrangements:

 

a) Who to switch on – children from each primary school are to be invited to switch on the lights.

 

b) Refreshments – Mrs Pow is not available to do this however, Mrs Kay has stepped forward to take on this task.

 

c) Installation of the large tree will be on Sunday 24th November and the Switch on will be on Friday 29th November at 6pm. It is noted that the fairy lights which go around the trees will need new batteries and the clerk was requested to purchase them in advance.

 

2019/114 Planning Matters:

 

a) S/175/01400/19 – Listed Building Consent has been given to 1 & 2 Castle Cottages, Sleaford Road.

 

b) S/176/01481/19 – FPP Given to Keepers Cottage, Tattershall Thorpe

 

c) S/176/01879/19 – Garage at Holly Lodge, Tattershall Thorpe – it was proposed, seconded and RESOLVED to support this application.

 

d) S/176/01895/19 – Willow Holt Caravan Park – following discussion it was RESOLVED that there is a split opinion on this application.

 

e) S/035/01950/19 – 59 High Street, Coningsby – following discussion it was proposed, seconded and RESOLVED to support this application.

 

2019/115 Financial Matters: to authorise the signing of cheques and to note income for this month.

 

a) Payment of Accounts – see attached and circulated accounts sheet and bank reconciliation. Members were advised of the list of payments and it was proposed, seconded, voted and RESOLVED that payments were made to the sum of £2,218.48 including VAT and there was £14,304.10 income for the month.

 

2019/116 Reports from Outside meetings – HK advised that she has attended the most recent Police Panel and stones are being left on door handles and doorsteps, residents are advised to be vigilant. If vehicles are observed to be blocking the pavement send the registration numbers to the County Council. Some signs have been placed both in Tattershall Thorpe and The Market Place and these are not approved and so should be removed. NB has confirmed that he will be carrying out the wreath laying on Remembrance Sunday. DE and NLa confirmed that they had attended the LALC AGM & Conference which gave opportunity to receive information on Prevent and Emergency Planning. [3 District Councillors left the meeting at 8.46pm]

 

2019/117 Items for next agenda are to include Emergency Plan.

 

a) F & GP meeting will be held on Tuesday 26th November at 6.30pm in the office at N B Law.

 

b) Full Council Meeting – it was proposed, seconded, voted and RESOLVED that this will be held on Tuesday 3rd December 2019, at 7.15pm at the Village Hall.

 

Information about the Remembrance Sunday Services will be circulated to all as soon as possible.

 

There being no further business the meeting closed at 9.05 pm.