July 2019 Minutes
Minutes of the Parish Council Meeting of Tattershall with Thorpe Parish Council held on Tuesday 2nd July. 2019 at 7.15pm in Tattershall Village Hall.
There were five members of the public present. Councillors Mrs Kay, Mrs Harvey, Mr Langley, Mr Leggate, Mr Coulber, Mr Edwards, Mrs Dawson, Mr Eldridge and C Cllr Mr Ashton plus clerk Mrs K Elliott.
7.15pm - Public Forum: Mr Coulber was appointed as Chairman of this evening’s parish council meeting as the Chairman was not present and the Vice Chairman has resigned. The members of the public brought to the attention of the parish council their concerns with regard to speeding traffic on the B1192 beyond the current 40mph limit. Following discussion the County Councillor Mr Ashton recommended that the parish council put in a request for this matter to be considered by the County Council who have responsibility for our road network. It was also noted that the Nature Reserve will be re-opening. The County Councillor then gave his report which included recent heavy rainfall and the associated flooding. A section 19 investigation has been started by LCC to prevent this happening again and mitigate any risks. This investigation will be outsourced so that the whole process is transparent. Mr Ashton also advised that he has requested ELDC officers to organise a meeting with all interested parties to discuss the Clinton Park footpath link. Children’s Services in Lincolnshire have been rated as outstanding by Ofsted. The meeting went on to discuss the Military Covenant grants that might be available to the council and what this money could be used for in our parish. A question was raised, is there a drain emptying schedule and could a copy of it be sent to the council. Further discussion followed regarding riparian rights, and the duty of land owners to keep dykes/drains clear.
[Two members of the public and C Cllr Mr T Ashton left the meeting at 7.42pm]
2019/042 Chairman’s Report – SC advised that there was no Chairman’s report.
2019/043 Apologies – The parish clerk reported that apologies for absence with valid reasons given have been received from Mr Brown, Mrs Taylor and D Cllr Mr Avison and it was proposed, seconded, voted and RESOLVED that apologies be noted with valid reasons for absence being accepted. It is also noted that Mr Fletcher has resigned.
2019/044 To Receive Declarations of Interest under the Localism Act 2011 – There were none.
2019/045 To approve as a correct record the Notes of the meeting of the Council – It was proposed, seconded, voted and RESOLVED unanimously that the official minutes of the last meeting held on 4th June 2019 having been previously circulated were approved as a true record of the minutes, Chairman signed and dated.
2019/046 Reports from District and County Councillors, Police and any other outside agencies – The C Cllrs report has been received during the public forum and there were no District Councillors or Police present. The information from the Police website has been previously circulated.
2019/047 To Co-opt – the clerk confirmed that one expression of interest has been received from a Thorpe resident, Mr James Stanley and following a short discussion it was proposed, seconded and RESOLVED that Mr Stanley be co-opted onto the parish council.
2019/048 Clerks report on correspondence and matters outstanding:
a) Two new benches – these benches have been ordered and are to be installed over the summer, to replace two that are in poor condition.
b) Project ideas – councillors are asked to give some consideration over the summer for this proposal to request project ideas from local school councils
c) S106 update – this will be going ahead and we are waiting for the technical services at ELDC to advise us of a start date
d) Blacksmiths Corner update – further details are still to be supplied from the developer and ELDC.
2019/049 Community Speed Watch update
a) CSW report – the CSW team are out tomorrow but have not been out since last month.
b) Moving of Sid Device – the current contract expires this month and it is proposed, seconded and RESOLVED to renew this contract with Select Electrical and to also increase the frequency of moving of the device now that we have 6 approved sites.
c) Downloading of the data – more practicalities are to be discussed and the old PC laptop is to be made available to DE and NE for the downloading of the data.
2019/050 To approve costs for new software – the clerk confirmed that there are no costs incurred and that all matters are in hand.
2019/051 Thorpe Camp contribution – it was proposed, seconded and RESOLVED that £40 be sent to Thorpe Camp for the use of the facilities.
2019/052 Flag Flying Champions – it was proposed, seconded and RESOLVED that Mr D & Mrs G Shaw are to be asked to take on this responsibility on behalf of the parish council. Mrs Dawson who currently is looking after the flags will deliver them to Mr & Mrs Shaw.
2019/053 Scout Group request for funding – a letter has been received from the Group Scout Leader requesting assistance with purchase of two tents for the 2nd Coningsby & Tattershall Scout Group. Following discussion it was proposed, seconded and RESOLVED to make a donation of £178.
2019/054 LALC Conference and AGM 15/10/19 – Cllrs Mr Langley and Mr Eldridge both expressed an interest in attending this event.
2019/055 Best Kept Garden Competition
a) Councillors were requested to send in the details of the finalists to the clerk as soon as possible.
b) The clerk was requested to contact Mr Russell Green to ask if he would be the judge for the garden finalists.
2019/056 400th Anniversary of the Mayflower – councillors discussed this proposal and RESOLVED not to take this any further as it is too obscure.
2019/057 Clinton Park Land – the meeting discussed the outline proposals for improvements to this area and further proposals were tabled which included a bandstand, allotments, a community garden, an outdoor gym or further community car parking. Councillors had concerns with regard to vandalism, insurance costs and whether any of these improvements would be welcomed by the community. Further investigations are to take place and more information will hopefully be forthcoming by the September meeting.
2019/058 Market Place Lamp posts – the clerk advised that she has requested that LCC investigate the need for the glass in the lamps to be cleaned so that better illuminate the area and secondly that the parish council will get quotes for the repainting of the columns.
2019/059 Footpath Walking – the meeting discussed last year’s arrangements and what should be done in 2019. The local Scout group are to be asked for their help in walking the paths and reporting on any issues which come to light.
2019/060 Planning Matters:
a) ELDC review of processes and procedures – this is further confirmation that ELDC are moving towards a paperless system.
b) LCC PL/00064/19 – retrospective planning to retain leachate holding tank. This matter was considered and council RESOLVED to support.
c) S/175/01089/19 – Land adjacent to Marsh Lane. This planning was considered and council RESOLVED to support.
2019/061 Financial Matters: to authorise the signing of cheques and to note income for this month.
a) Internal Audit – as per the circulated internal audit report this matter has now been completed.
b) Business Savings Account – those present discussed the proposed opening of a savings account and it was confirmed that this would be for the Earmarked Reserves only and would therefore be helpful to the clerk and RFO. It was proposed, seconded and RESOLVED to open this account.
c) Payment of Accounts – see attached and circulated accounts sheet and bank reconciliation. Members were advised of the list of payments and it was proposed, seconded, voted and RESOLVED that payments were made to the sum of £3,753.56 including VAT and there was £ NIL income for the month.
2019/061 Reports from Outside meetings – There were none. It was noted that the bin lid at the bus stop has become dislodged and there is a sharp screw, Mr Eldridge advised that he will take action to resolve this matter in the morning. The clerk was also requested to communicate with ELDC regarding the bin at Cromwell Avenue, which has been put in the wrong place.
2019/062 Items for next agenda are to include change of signatures on the bank account, grant investigations and the vacancy for a Vice Chairman.
a) It was proposed, seconded and RESOLVED that the Finance & general Purposes Committee will deal with any urgent matters
b) Full Council Meeting – it was proposed, seconded, voted and RESOLVED that this will be held on Tuesday 3rd September 2019 at 7.15pm at the Village Hall.
Apologies were given for the September meeting by Mrs Kay and Mrs Taylor.
There being no further business the meeting closed at 9 pm.