2019 Parish Council Minutes of Meetings

 

There were two members of the public present. Councillors Mrs Harvey, Mr Langley, Mr Brown, Mr Stanley, Mr Coulber, Mr Edwards, Mrs Dawson, Mr Eldridge and C Cllr Mr Ashton, D Cllrs Mr Avison and Mr Foster plus clerk Mrs K Elliott.

 

7.15pm - Public Forum: The members and public received the report from C Cllr Mr Ashton, which included information on Highways who had been commended for efficient use of budget monies; Mobile Library Service consultation who are proposing to reduce the size of the mobile library vehicles; 33 new fire appliances for the county which are being rolled out over the next 3 years and the new county council website which will run in tandem with the current version until Christmas. Also discussed was the Usher Gallery update and Mr Ashton’s forthcoming meeting with LCC and land owners to discuss the S106 monies allocated for the footpath improvement. Mr Ashton is also to speak with LCC about the improvements to the Market Place Lighting columns. Members of the public raised several other matters during the public forum, which included parking on the double yellow lines in the Market Place and the clerk was requested to report this to the Parking Enforcement team; the condition of public footpath no.174 and also parked cars in a dangerous position just before the brow of a hill, this will also be reported to the parking

enforcement team.

 

[C Cllr Mr T Ashton left the meeting at 7.35pm]

 

2019/063 Chairman’s Report – NB thanked SC for standing in at the last meeting and advised that he had attended the RAF event in Coningsby at the end of June on behalf of the parish council.

 

2019/064 Apologies – The parish clerk reported that apologies for absence with valid reasons given have been received from Mrs Kay, Mr Leggate, Mrs Taylor and it was proposed, seconded, voted and RESOLVED that apologies be noted with valid reasons for absence being accepted.

 

2019/065 To Receive Declarations of Interest under the Localism Act 2011 – Were received from Mrs Harvey for item 8 g).

 

2019/066 To approve as a correct record the Notes of the meeting of the Council – It was proposed, seconded, voted and RESOLVED unanimously that the official minutes of the last meeting held on 2nd July 2019 having been previously circulated were approved as a true record of the minutes, Chairman signed and dated.

 

2019/067 Reports from District and County Councillors, Police and any other outside agencies – The C Cllrs report has been received during the public forum and the reports from the District Councillors were brief as there had been no meetings over the summer. However the car park sign has been secured and the lighting for the car park is to be chased with Waterloo. A Police report was circulated.

 

2019/068 To Co-opt – the clerk confirmed that she has not received any further expressions of interest.

 

2019/069 To consider parish council officers – in light of the resignation of the Vice Chairman, this matter needs further consideration and CD advised that she would be interested in becoming Chairman and NL and NE also advised that they would consider taking over as RFO. This matter is to be finalised at the October meeting.

 

2019/070 Clerks report on correspondence and matters outstanding:

 

a) Blocked Driveway, Cromwell Place – the clerk advised the details of this matter which Cllr Aston is assisting with.

 

b) Project ideas from local schools – following discussion it was concluded not to take this proposal any further.

 

c) S106 update – the clerk advised that a works order has now been raised and that she would chase ELDC for a start date.

 

d) Blacksmiths Corner update – the clerk was requested to chase ELDC for an update. Mrs Shaw advised that she is happy to continue with her role on this working group.

 

e) LCC mobile library consultation – as per Mr Ashton’s report earlier in the meeting.

 

f) Broken branch on lime tree – this has been reported to LCC and may be a tree owned by the National Trust. The clerk was requested to check our tree plan.

 

g) Rail opening campaign – the meeting discussed this campaign and it is very unlikely that this scheme will be taken up.

 

The clerk also advised of the tree work permission request for 10 High Street and following discussion it was RESOLVED that there is no objection to this proposal.

 

2019/071 Community Speed Watch update

 

a) CSW report – the CSW team have been out twice in July and reported their figures to the meeting. Thorpe volunteers have also been out but there were no speeding vehicles. Mrs Shaw noted that more volunteers are required for Tattershall and the clerk will chase the PCSO who has said that she will carry out this training.

 

b) SiD device data – the meeting discussed the downloading of the data from the SiD device and it was concluded that the old Parish Council laptop would be made available for DE and NE who are to take on this task. Select Electrical are also to be asked to set up a regular routine for installing the device.

 

c) Request for extension to speed limit – SC gave the background to this request and the members discussed this matter and concluded that further clarification will be sought from LRSP.

 

2019/072 Risk Assessment and Asset Register – as per the circulated documents, it was proposed, seconded and RESOLVED that these documents were accepted. The clerk was requested to double check that the two new bins were included in the assets list.

 

2019/073 Broadband Gigabit voucher scheme – as per the circulated document it was concluded that this scheme is more appropriate for rural parishes.

 

2019/074 LALC Conference and AGM – NL and DE are content to attend this event now that the venue has been changed. The clerk will book them both in and confirm arrangements in due course.

 

2019/075 Clinton Park Land – This matter is to be delayed until the November to give the clerk more time to prepare the details of the proposal.

 

2019/076 Market Place; Street Lighting – the clerk confirmed that C Cllr TA is in negotiations with LCC colleagues on our behalf on this matter.

 

2019/077 Risk Assessment and Asset register – this matter has already been dealt with at 2019/072 above.

 

2019/078 Land next to 42 Castleview – having received emails from ELDC regarding this matter, it was concluded that ELDC legal services are dealing with the open space land and the transfer of it and the other plots are being also being investigated by ELDC planning and enforcement.

 

2019/079 Review of Council Policies - it was proposed, seconded and RESOLVED that these policies be accepted and updated.

 

2019/080 Christmas Lighting arrangements:

 

a) Date for ceremony – it was agreed that the trees will be put up on Sunday 24th November and the lighting ceremony will be on Friday 29th November. A decision will be made at the next meeting as to who ask to switch the lights on.

 

b) Order for trees – the clerk was requested to investigate the costs for this years’ trees and provide a report at the October meeting.

 

2019/081 Planning Matters:

 

a) S/035/01833/19 – Belle Isle/Dogdyke Appeal decision.

 

b) S/175/01400/19 – National Trust 1 & 2 Castle Cottages – it was proposed, seconded and RESOLVED to support this proposal.

 

c) S/176/01481/19 – Keepers Cottage, Tattershall Thorpe – it was proposed, seconded and RESOLVED to support this proposal.

 

d) S/175/01089/19 – FPP Given.

 

2019/082 Financial Matters: to authorise the signing of cheques and to note income for this month.

 

a) Change of signatures – this is to be delayed until the October meeting. AF will be removed and NE will be put on.

 

b) Business Savings Account – further checks are to be made with the bank to check for ease of transfer between accounts and also with the internal auditor to see if there would be any extra charges for auditing a second account. A report will be given at the next meeting.

 

c) Payment of Accounts – see attached and circulated accounts sheet and bank reconciliation. Members were advised of the list of payments and it was proposed, seconded, voted and RESOLVED that payments were made to the sum of £3,601.87 including VAT and there was £ NIL income for the month.

 

2019/083 Reports from Outside meetings – There were none.

 

2019/084 Items for next agenda are to include change of signatures on the bank account and the Best Kept Garden presentation.

 

a) Full Council Meeting – it was proposed, seconded, voted and RESOLVED that this will be held on Tuesday 1st October 2019, this is Lincolnshire Day, at 7.15pm at the Village Hall.

 

Apologies were given for the October meeting by Mrs Dawson. The clerk also advised that Mr Leggate will no longer be able to carry out the wildflower area duties at the Church Yard and has put in place someone else to carry out the trimming up of the lime tree bases.

 

There being no further business the meeting closed at 9.04 pm.