March 2019 Minutes
Minutes of the Parish Council Meeting of Tattershall with Thorpe Parish Council held on Tuesday 5th March 2019 at 7.15pm in Tattershall Village Hall.
There was one member of the public present. Councillors Mrs Harvey, Mr Brown (Chair), Mr Langley, Mr Leggate, Mr Eldridge, Mrs Dawson, Mr Fletcher, Mr Fitter, Mr Coulber, Mr Singleton Cragg, Mr Edwards and D Cllrs Mr S Avison & Mr M Foster plus clerk Mrs K Elliott.
7.15pm - Public Forum: The Chairman welcomed everyone to the meeting and the meeting received a report from the RAF Coningsby Liaison Officer regarding the redevelopment at the base and the impact this will have upon the traffic as heavy machinery is brought on site for the demolition phase. Works are planned to start at the end of March. Illegal parking on Silver Street was highlighted and this will be reported to the Police. D Cllr Mr Foster is working with councils to promote the increased use of car parking permits within East Lindsey. The condition of the footpath between the Market Place and Lodge Road is noted.
The meeting began at 7.33pm. [One member of the public left the meeting]
2019/168 Chairman’s Report – NB thanked everyone for their attendance.
2019/169 Apologies – The parish clerk reported that apologies for absence with valid reasons given had been received from Mr Adams, Mrs Shaw, Mrs Kay plus C Cllr Mr Ashton and it was proposed, seconded and RESOLVED that apologies be noted with valid reasons for absence being accepted.
2019/170 To Receive Declarations of Interest under the Localism Act 2011 – There were none.
2019/171 To approve as a correct record the Notes of the meeting of the Council – It was proposed, seconded and RESOLVED unanimously that the official minutes of the last meeting held on 5th February 2019 having been previously circulated were approved as a true record of the minutes, Chairman signed and dated.
2019/172 Reports from District and County Councillors, Police and any other outside agencies – Mr Avison advised that the full meeting of the District Council will take place tomorrow and the budget will be set. Mr Foster confirmed the car parking permits as discussed earlier which are being reviewed. There were no Police present but the Police report has been previously circulated.
2019/173 Clerks report on correspondence and matters outstanding:
a) New date for Tattershall Annual Assembly – has been agreed for Tuesday 14th May starting at 6pm. Mrs Dawson gave her apologies for this meeting in advance.
b) Parish council phone contract – the clerk confirmed that this has been renewed at a reduced cost per month.
c) Town and Parish Elections – further information will be given on this later in the meeting when the documents have been delivered.
d) Vacancy for parish councillor – in light of the forthcoming elections all persons interested are to be encouraged to complete nomination packs. It is noted that Mrs Shaw, Mr Fitter and Mr Adams will not be standing for election.
e) To receive nominations for Manning Trophy – the deadline for the nominations is the 2nd April and the Public Amenities Committee will meet to decide who to award the Trophy to.
f) Public Amenities Committee – there will be a meeting held on Tuesday 2nd April before the full parish council meeting.
g) To agree action for broken bench – the bench will be inspected before the next meeting and further action agreed in April.
2019/174 S106 Market Place Conservation Area
a) To resolve to choose benches, bollards and bins for Market Place
i. Benches – it was proposed, seconded and RESOLVED to choose recycled material benches with arms and backs
ii. Bollards – it was proposed, seconded and RESOLVED to choose cast iron bollards
iii. Bins – it was proposed, seconded and RESOLVED to choose metal bins
b) To resolve to approve ELDC recommendations for lighting around village sign, Buttercross and War Memorial
i. Lights – it was proposed, seconded and RESOLVED
c) To resolve to set a budget for ongoing electricity costs for the above lighting – it was RESOLVED that a £4,000 maintenance budget has already been agreed for maintenance of this area of the public domain
d) To resolve to set a budget for future maintenance and other works to the Market Place and Conservation Area not covered by the above
i. Painting of lighting columns and original bollards
ii. Kerbing / setts require lifting and refitting
iii. York stone area requires cleaning
iv. Pruning of trees
v. Install a bonded gravel area around the York stone area
It was RESOLVED to monitor and report on these items in the future.
e) To agree next steps for the Market Place and Conservation Area – it was proposed to timetable for the next areas of work (i to v above) when funding had been received, permission granted where appropriate and quotes obtained for the individual areas of work.
2019/175 To receive report on Community Led Housing Scheme – the clerk outlined the amendments to the proposed scheme and the current position.
2019/176 Update on Community Speed Watch Scheme – the clerk advised that all the training has been received, the equipment purchased and the sites approved. Dates are to be set for the first practical session.
2019/177 WI Letter and proposal for commemorations – the clerk has emailed the WI but as yet has not received a response.
2019/178 To consider CPRE membership and Best Kept Village entry 2019 – the meeting RESOLVED to make one entry for Tattershall Thorpe but not to continue with membership.
2019/179 To agree to purchase 2 x Lincolnshire flags – the meeting RESOLVED to purchase 2 Lincolnshire Flags.
2019/180 To consider Youth Achievement Awards 2019 – the council are supporting this scheme again this year and the clerk is in the process of circulating the information to all local schools and youth groups.
2019/181 Tattershall Village Hall AGM & election of committee 2019/2020 – it was RESOLVED that Mr Fletcher and Mr Langley will be village hall representatives.
2019/182 Request for funding from 2nd Coningsby Guides – following discussion it was RESOLVED that £100 be donated for the Guide trip to Switzerland.
2019/183 Planning Matters: there were no planning items.
2019/184 Financial Matters: to authorise the signing of cheques and to note income for this month.
a) Payment of Accounts – see attached accounts sheet and bank reconciliation. Members were advised of the list of payments and it was proposed, seconded and RESOLVED that payments were made to the sum of £896.64 including VAT and there was £75.00 income for the month.
2019/185 Reports from Outside meetings – nothing to report.
2019/186 Items for next agenda are requested.
a) Full Council Meeting – will be on Tuesday 2nd April 2019 at 7.15pm at the Village Hall, this will be preceded by the Public Amenities Committee meeting from 6.45pm.
There being no further business the meeting closed at 8.25 pm.