May 2024 DRAFT Minutes Annual Parish Council Meeting
Minutes of the council meeting for Tattershall with Thorpe parish council held on Tuesday 2nd April 2024, held in Tattershall Village Hall.
Present: Chairing the meeting N. Brown, Councillors: Mr M Keeling, Mr S Coulber, Mr N Edwards, Mrs C. Dawson, Mr D Fenton, Mr C. Sivill, N. Langley and Ms J. Gravett. District Councillors M. Foster. Clerk Sarah Kulwicki.
The meeting commenced at 7:30 pm.
001-24/25 Election of Chairman
It was Proposed, Seconded and Resolved that Cllr Brown act as chairman for the purposes of this council meeting.
002-24/25 Welcome and Chair’s Report
None.
003-24/25 Apologies for Absence in accordance with Local Gov. Act 1972, Sch 12, para 40. To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting
Apologies received and accepted from Cllrs, Sarifindik and Knowles. County Cllr Tom Ashton also sent his apologies.
It was proposed, seconded and unanimously RESOLVED to accept the apologies.
004-24/25 To receive any declarations of Interest under the Localism Act 2011 and to consider any requests for dispensations for items on the agenda not previously recorded on member’s register of interests
None.
005-45/45 An explanation of Declarations of interest – Cllr Brown told the council that the councillors should always declare an interest if they have one this being a direct interest not a speculative one and it will be recorded in the minutes following the correct procedure.
006-24/25 To approve as a correct record the notes of the meeting held on 5th March 2024 and to authorise the Chair to sign the official minutes.
It was proposed, seconded and unanimously RESOLVED to approve the minutes.
007-24/25 The co-option of any potential candidates present
None.
008-24/25 To receive reports from County and District Councillors
Cllr Martin Foster told the council that the new EV point in the car park behind the co-op will be installed shortly. They will make good the surfacing after the installation and re paint the lines. Cllr M. Foster asked for safety checks on the height sign to be carried out. He has also asked that the works manager at ELDC to talk with LCC to find the reasoning for not putting up a new sign pointing out the direction of the car park.
009-24/25 D-DAY commemoration – ideas and prices from Cllrs
The clerk was reminded to write to local businesses to ask them to decorate their shop windows. The council discussed various ideas. It was proposed, seconded and unanimously RESOLVED for the clerk to spent £420 on decorations for the villages.
010-24/25 Reactive speed signs – to confirm pole locations and costing
It was proposed, seconded and unanimously RESOLVED to approve both sites and get the damaged speed sign repaired.
011-24/25 Planning matters – None at the time of the agenda
None.
012-24/25 Financial matters:
1. To ratify the payments for March 2024 (see schedule)
It was proposed, seconded and unanimously RESOLVED to approve the payments.
2. Approval of NEST DD form
It was proposed, seconded and unanimously RESOLVED to approve the direct debit form.
013-24/25 To approve and sign the councils policies
1. Standing orders
It was proposed, seconded and unanimously RESOLVED to approve the standing orders and for the chairman to sign.
2. Code of conduct
It was proposed, seconded and unanimously RESOLVED to approve the code of conduct and for the chairman to sign.
3. Financial Regulations
It was proposed, seconded and unanimously RESOLVED to approve the financial regulations and for the chairman to sign.
014-24/25 Clerks report including correspondence and matters outstanding
1. The clerk was asked to reply to Coningsby Town Council and ask for some dates for a meeting to discuss the proposal. The clerk was asked to specify that all councillors should be able to attend if they can.
The meeting closed at 8:31pm