2018 Parish Council Minutes of Meetings

 

There was one members of the public present. Councillors Mrs Harvey, Mr Coulber, Mr Brown (Chair), Mr Langley, Mr Leggate, Mr Eldridge, Mr Fitter, Mr Edwards, Mrs Dawson, Mrs Kay and D Cllrs Mr S Avison, Mr M Foster and C Cllr Mr T Ashton plus clerk Mrs K Elliott.

 

7.15pm - Public Forum: The Chairman welcomed everyone to the meeting and the meeting discussed the moss growing on the roof of the bus shelter, a request to clear this when installing the Christmas Tree was discussed. The meeting also discussed dead animals on the roads and this should be reported to ELDC.

 

2018/118 Chairman’s Report – NB thanked Mr & Mrs Shaw for putting up the poppies.

 

2018/119 Apologies – The parish clerk reported that apologies for absence with valid reasons given had been received from Mr Singleton Cragg, Mr Adams, Mr Fletcher and Mrs Shaw and it was proposed, seconded and RESOLVED that apologies be noted with valid reasons for absence being accepted.

 

2018/120 To Receive Declarations of Interest under the Localism Act 2011 – There were none.

 

2018/121 To approve as a correct record the Notes of the meeting of the Council – It was proposed, seconded and RESOLVED unanimously that the official minutes of the last meeting held on 2nd October 2018 having been previously circulated were approved as a true record of the minutes, Chairman signed and dated.

 

2018/122 To Co-opt a parish councillor – The clerk read Mrs Vicky Tyson’s email to the meeting and following discussion it was proposed, seconded and RESOLVED that Mrs Tyson be co-opted on to the parish council. The Chairman welcomed Mrs Tyson to the parish council.

 

2018/123 Reports from District and County Councillors, Police and any other outside agencies – Mr Ashton started with his County Council report; he apologised for not being able to make the last couple of meetings and encouraged councillors to email him with any urgent matters. Mr Ashton assured members that he and the District Councillors are on our side with regard to the S106 monies and have been working hard on our behalf. The county council are filling all grit bins in the county before the winter sets in, a new senior coroner has been recently appointed and there is an increase in adult social care budget and children’s services nationally plus £420 million for minor road repairs nationally. Mrs Harvey reminded Cllr Ashton of the S106 fund for the Clinton Park Link and Mr Ashton confirmed that land owners and their agents are still being chased. District Councillor Mr Avison urged the council to chase Mrs Shorland at ELDC for a meeting to resolve the S106 situation. D Cllr Mr Foster would also like to attend this meeting when convened.

 

[Mr Ashton left the meeting at 7.30pm]

 

2018/124 Clerks report on correspondence and matters outstanding:

 

a) Preparations for Christmas Tree Lighting Ceremony – it was confirmed that the tree will be not be delivered until 26th November and therefore the installation will now take place on 27th. Mr Brown confirmed that he will not be available on 29th for the switch on. Mr Avison was asked to carry out the official switching on ceremony and he confirmed he was available.

 

b) CPRE Best Kept Village results – Tattershall Thorpe had not made it through to the finals this year.

 

c) Christmas Tree Scheme – the clerk confirmed that she is to carry out a door to door letter drop to confirm companies who wish to be in the scheme.

 

d) Report on recent tree work – Mrs Kay and Mr Leggate had attended site when the recent work was carried out and confirmed that all work had been done and the contractor had also removed one dead branch. It was also advised that the parish council remove the basal sucker growth to save the costs of contractors. This should be done at least twice per year.

 

2018/125 To report on S106 agreement proposal – This matter has been discussed during an earlier part of the meeting and the clerk will contact Mrs A Shorland at ELDC tomorrow to set a date for an urgent meeting.

 

2018/126 Armistice Commemorations – The wreaths and crosses are with Mr Coulber and the meeting confirmed the arrangements for Sunday’s services. The Crosses will be placed all around the war memorial railings. Mr Coulber confirmed that he will attend the cemetery at 2pm. It is noted for 2019 that 14 crosses are purchased each year and are named for each man who is listed on the Tattershall War Memorial.

 

2018/127 To consider proposal for Emergency Text Alert Service – following discussion it was proposed, seconded and RESOLVED that Tattershall with Thorpe Parish Council would take part in the emergency text alert service with the clerk being the first point of contact and Mrs Caroline Dawson as the second point of contact.

 

2018/128 To receive report on Community Speed Watch Scheme – details have been outlined in the paper provided to councillors and there were several councillors keen to be part of this scheme, Mr Fletcher, Mr & Mrs Shaw, Mr Eldridge, Mr Edwards. The meeting discussed the cost of the equipment required, £400 and RESOLVED to purchase the items required and increase the budget and precept figures accordingly. This equipment will supplement the equipment we already have and act as a further deterrent. The clerk was requested to find out the costs of training and to double check our insurance cover for councillors and other volunteers.

 

2018/129 To report from the Budget and Precept setting meeting (Finance and General Purposes Committee):

 

a) To approve the budget for 2019/2020 – as per the circulated documents the proposed budget is £25,490.00 plus the £400 for the equipment required for the Community Speed Watch Scheme which totals £25,890.00. This figure was proposed, seconded and RESOLVED.

 

b) To approve the precept for 2019/2020 – again as per the circulated documents the proposed precept is £20,022.50 plus the £400 CSW Scheme equipment which totals £20,422.50. This figure was proposed, seconded and RESOLVED.

 

2018/130 To consider costs of installing extra speed device mounting plates – this cost was confirmed at £22 per hour and the clerk advised that this will be cheaper than the manufacturer’s installation costs. This cost is approved and RESOLVED.

 

2018/131 Snow Plan 2018/2019 – the meeting discussed the circulated document and approved the amended version. A supply of salt will be delivered to our parish for community use. This document will be shared with LCC as part of the winter self-help scheme.

 

2018/132 Planning Matters:

 

a) S/176/01603/18 – FPP Given at 14 High Street, Tattershall

 

b) S/175/01488/18 – FPP Given at Tattershall Lakes (entertainment centre extension)

 

c) S/175/01892/18 – Land off Marsh Lane, Tattershall was discussed and council RESOLVED to support.

 

The parish council also discussed the recently received planning application for the alterations to the shop fronts at the Co-operative Store and Post Office. The deadline for this application is 15th November.

 

2018/133 Financial Matters: to authorise the signing of cheques and to note income for this month.

 

a) Payment of Accounts – see attached accounts sheet and bank reconciliation. Members were advised of the list of payments and it was proposed, seconded and RESOLVED that payments were made to the sum of £23,539.97 including VAT and there was no income for the month.

 

2018/134 Reports from Outside meetings – Mrs Kay and Mr Coulber had attended the LALC AGM & Conference and reported that subscriptions will be increasing despite LALC holding large reserves.

 

Mrs Harvey requested that the clerk once again reports that the road humps to the tip at Kirkby on Bain are highlighted as requiring painting.

 

2018/135 Items for next agenda are requested.

 

a) Full Council Meeting – will be on Tuesday 4th December 2018 at 7.15pm at the Village Hall.

 

There being no further business the meeting closed at 8.42 pm.